Intern – Special Events

Medical College of Wisconsin

The Medical College of Wisconsin (MCW) is where a diverse group of thought leaders in science, medicine, education and community engagement work together to build a healthier future. At the core of everything we do with our partner Froedtert Hospital is academic medicine, a model—and a way of thinking—that finds scientists, physicians and students working hand-in-hand with community to solve the toughest challenges in health and society at large. Together, and with the support of the philanthropic donations through MCW or the Froedtert Hospital Foundation, we are committed to exploring every possibility to improve health in the region, the state and beyond.

More than 1,400 students are enrolled in MCW’s medical school and graduate school programs in Milwaukee, Green Bay, and Central Wisconsin. MCW’s School of Pharmacy opened in 2017. A major national research center, MCW is the largest research institution in the Milwaukee metro area and second largest in Wisconsin. In FY2016, faculty received more than $184 million in external support for research, teaching, training and related purposes. This total includes highly competitive research and training awards from the National Institutes of Health (NIH). Annually, MCW faculty direct or collaborate on more than 3,100 research studies, including clinical trials. Additionally, more than 1,500 physicians provide care in virtually every specialty of medicine for more than 525,000 patients annually.

https://www.mcw.edu/departments/human-resources/careers


Position Details

Intern – Special Events
Internship
Part-time
8/1/2019
Southeast Wisconsin
Milwaukee, WI

Purpose:

Under the direction of the Events & Communications Operations Manager, the intern will observe and assist with various projects assigned by the Office of Communications / Special Events. At the conclusion of the internship, it is our objective for the intern to gain and/or improve upon his or her general communication skills, understanding of executing event orders, planning meetings and events of various size and scale, knowledge of conflict resolution, catering operating procedures and overall event execution, and will have fulfilled educational credit requirements.

Primary Functions:

  • Develop and maintain event mailings and RSVP lists, timelines and calendars.
  • Set-up and run all mail merges of letters, labels, nametags, etc. as needed for events.
  • Keep accurate records and maintain databases for events sponsored by MCW.
  • Works in collaboration with other communications and development team members, alumni relations office and other MCW departments to ensure consistency in all event materials, including invitations, program books, signage and PowerPoint presentations.
  • Assist in communications around event management including BEOs, timelines, calendars, diagrams.
  • Complete Facilities Service Orders (FSO), room reservations and other booking systems as needed for events on campus.
  • Schedule meetings and assist in event date coordination as needed Maintain inventory of MCW promotional and signage material.
  • Assist in on-site event execution to include set up, break-down and AV support.

Education:

  • Student must be in good academic standing as an upperclassman in a bachelor’s level program or in a graduate level program in communications, events, or similar focus.

Experience:

  • Light experience working with special events and/or project coordination.

Knowledge – Skills - Abilities:

  • Excellent verbal and written communication skills in a professional setting. 
  • Professional demeanor and excellent human relations skills.
  • Knowledgeable with Microsoft Office Suite. 
  • Ability to plan and organize work according to established priorities and work with deadlines. 
  • Ability to multi-task. 
  • Remain flexible to adapt to changing priorities.


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