Marketing Assistant

Wellness House

Our Mission:

Wellness House envisions a community where all people affected by cancer thrive. Offered at no cost, and as a complement to medical treatment, our programs educate, support, and empower participants so they will improve their physical and emotional well-being.

Position Details

Marketing Assistant
Northern Illinois
Hinsdale, IL

Title: Marketing Assistant

Department: Development and Marketing

Supervised by: Marketing Communications Manager

Status: Part-time, hourly, non-exempt, 24 hours/week

Summary Job Description:

The Marketing Assistant will assist the Marketing Communications Manager by coordinating and executing ongoing projects and initiatives. This position will assist with the execution of marketing plans, delivering messaging that compels individuals to become engaged with Wellness House—as participants, donors, volunteers, and professionals offering their services. The described position will include additional supportive tasks as needed for the Development and Marketing Department.


Marketing Support (90%)

  • Act as project manager for the quarterly program guide and newsletter coordinating with internal teams and external graphic designer 
  • Create and schedule program/participant e-blasts through constant contact using a branded template 
  • Write donor communication pieces 
  • Create and schedule social media as directed by Marketing Communications Manager 
  • Create flyers using branded template 
  • Data collection for analysis through Google Analytics and other reporting tools 
  • Website updates such as board and staff changes, banner files, weather announcements 
  • Print and display program guide flyers and events for participants 
  • Post programming and event listings in calendars (online and print) 
  • Catalog and organize images and assets 
  • Be able to speak about the Wellness House mission and how we impact participants 
  • Attend 4-6 other program events per year to gather stories for newsletters. These work assignments may be outside of your normal work schedule; you will work with your manager regarding the details.

Other (10%)

  • Protect organization's value by keeping information confidential 
  • Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations 
  • Perform general tasks and other duties as assigned

Attendance at Meetings Required:

  • All Staff meetings (monthly) 
  • Departmental team meetings (monthly or as needed)

Attendance at Events Required:

  • Annual Walk (a work assignment will be given)

Performance Measures:

  • To be filled in each year during annual evaluation, by employee and supervisor


  • Education: Marketing degree or background. Strong writing skills required. 
  • Job Experience: Social Media; Long and Short form writing; Constant Contact or other email management system and/or WordPress; Coordinating multiple projects and responsibilities with internal staff and vendors; Photoshop or experience manipulating images; Excellent copyediting and proofreading 
  • Special Knowledge & Skills: Microsoft Windows, Excel, PowerPoint. Skills highly desired but not required: Graphic design, InDesign, Experience working in a nonprofit environment
  • Demonstrated Competencies: Detail oriented, ability to collaborate with peers and provide constructive feedback to others; solid organization and planning skills; ability to communicate effectively both verbally and written; positive: flexible; innovative thinker; initiative; highly ethical; a commitment to the mission of Wellness House.

Writing Samples Required. 

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