Membership and Financials Coordinator

Wauwatosa Historical Society

The Wauwatosa Historical Society (WHS) is a nonprofit, 501c(3) educational organization committed to researching the history of Wauwatosa and to collecting, preserving, and exhibiting objects and documents from its past. WHS develops and maintains community support by serving as a role model for historical preservation at the Little Red Store (LRS) in Wauwatosa, and at its headquarters, the Kneeland-Walker House and Victorian Gardens, located at 7406 Hillcrest Drive in Wauwatosa, Wisconsin.

https://www.wauwatosahistoricalsociety.org/

Position Details

Membership and Financials Coordinator
Job
Part-time
8/12/2019
Southeast Wisconsin
Wauwatosa, WI

The Membership and Financials Coordinator manages the membership database and financial data entry for the Wauwatosa Historical Society at the historic Kneeland-Walker House. S/he also supports the organization with correspondence, record-keeping and volunteer coordination, among other things.

Work Schedule: Part-time (12-15 hours) per week. 

Responsibilities:

Membership

  • Manage membership database 
  • Process memberships 
  • Track renewals and administer membership benefits 
  • Act as resource for membership inquiries 
  • Produce annual membership directory 

Finance

  • Manage data entry for financial deposits, donations and gifts, including memorials 
  • Generate financial reports 
  • Coordinate year-end gift program 

Administration

  • Prepare bulk mailings 
  • Schedule and track property rentals and payments 
  • Write and edit correspondence and edit supporting materials and documents 
  • Record and track donations to WHS Collections and Archives (non-financial) 
  • Assist with events and programs as needed 
  • Coordinate, supervise and track volunteers 
  • Manage office supply inventory and order supplies 
  • Answer phones, greet and assist visitors
  • Effective communication skills, including composing correspondence 
  • Strong software skills, including Quickbooks and Microsoft products 
  • Fondness for local history and familiarity with Wauwatosa community a plus 
  • Weekend and evening work occasionally required 
  • Ability to climb stairs and lift up to 30 pounds 

Note: The Kneeland Walker House is a Historic Landmark building and is not wheelchair accessible.


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