Proposal Writer


At QuadMed, we've found a better way to approach health and well-being through our employer-sponsored onsite health centers. Whether you're a clinician interested in practicing health care the way it was intended to be practiced, or a corporate associate wishing for a 9-to-5 that matters, QuadMed is the place to make it happen. Working in partnership with our clients and each other, our teams are empowered to develop new ideas and programs that transform the delivery of health care. Together, we're improving the health of workforces around the country.

Position Details

Proposal Writer
Southeast Wisconsin
Sussex, WI

The Proposal Writer is responsible for developing well-researched and compelling copy for new business acquisition including RFIs, RFPs, presentations and other supporting marketing collateral such as white papers, case studies, thought leadership articles, etc. This role works in collaboration with sales, marketing and other internal stakeholders and partners.


  • Lead business writer responsible for responding to and customizing Requests for Proposal (RFPs) against the agreed upon win strategy with guidance from the New Business Marketing Strategist.
  • Write, edit, organize, produce and package responses to Requests for Proposals in compliance with detailed requirements and timelines.
  • Proofread proposals for content, grammar, style, and formatting; utilize Associated Press Stylebook and in-house content guidelines for proposal documents.
  • Responsible for explaining, simplifying, and condensing information from multiple department sources to achieve a unified voice and clarity of purpose.
  • Track RFP deadlines and ensure key approvers respond and their feedback is incorporated.
  • Organize questions on RFP requirements from internal partners and submit to New Business Marketing Strategist for review prior to sending to prospect.
  • Maintain content in proposal management database and coordinate periodic review.
  • Maintain all boilerplate materials utilized by the company.
  • Read and comprehend all RFI and RFP related correspondence.
  • Lead and coordinate the team of identified responders including subject matter experts in various business lines and departments to answer specific questions and record new information in proposals accurately.
  • Create summary reports detailing debriefing notes on RFPs submitted to prospective clients including suggestions for improvements/enhancements to current materials, responses and/or process.
  • Responsible for contributing content for sales presentations and finalist presentations.Maintain knowledge of all QuadMed products and services.
  • Create compelling, well-researched externally facing content to support sales and marketing efforts including biographies, white papers, case studies, thought leadership articles, client testimonials, landing page copy, newsletter and web copy.
  • In collaboration with the digital strategist provide content updates and resource materials for the B2B website to keep content fresh.


Appropriate education and/or experience may be substituted on an equivalent basis.


  • Bachelor’s degree from an accredited college or university in Marketing, Journalism, Communications, Business, or a related field required


  • Five (5) years or more experience in a marketing, sales, business development or communications role; some proposal writing experience preferred
  • Knowledge, Skills & Abilities:
  • Expert writer, editor and content strategist
  • Outstanding organizational, planning and execution skills
  • Possess an ability to work well under pressure and the ability to seek and synthesize information and communicate in a compelling and succinct form
  • Must demonstrate attention to detail in addition to strong written and verbal communication skills
  • Background in grant writing, proposal development and/or RFP preparation a plus
  • Ability to work independently to produce quality work to execute and implement projects and deliverables in tight time constraints
  • Ability to thrive in a fast-paced, deadline-driven atmosphere
  • Outstanding interpersonal skills including diplomacy and ability to work with all levels of staff and leadership
  • Expert level Microsoft Office Suite

Additional Company Information:

We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more. In select states, patient care is provided by an independent physician-owned corporation.

Quad/Graphics is an equal employment opportunity employer. The Company’s policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military or veteran status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories.

Drug Free Workplace.

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