Reputation Partners is a fast-growing integrated communications firm that builds and protects brands. We bring all of the horsepower, quality and connections of mega-agencies without the maddening bureaucracy and fluff. Our award winning team, located in downtown Milwaukee and Chicago, serves many of the world's leading corporations, as well as mid- and small-size organizations. Our work includes public relations, marketing communications, investor relations, issues/crisis management, employee/labor communications, corporate accountability and social network strategies.
Get to know us: check out our website www.reputationpartners.com
The Accounting Manager, like all professional staff at Reputation Partners, is expected to:
- Maintain a professional, positive and respectful attitude toward colleagues, vendors and clients
- Communicate clearly and professionally on behalf of the firm with partners and vendors
- Remain organized and efficient, even when numerous projects are underway at one time
- Consistently produce high quality work
- Appropriately manage time and schedule to ensure deadlines are met and projects are completed
- Proactively volunteer to help account teams, as appropriate
- Be available as needed to support the team in evening/weekend work when client deadlines require it
- Participate in team meetings by offering concise and relevant updates on administrative activities
- Respect confidential nature of certain administrative functions by maintaining appropriate discretion
Specific Responsibilities:
General Accounting/Invoicing/Financial Reporting
- Demonstrate high level of proficiency with Quickbooks
- Enter all payments received and make bank deposits as needed
- Maintain corporate credit card processes, including:
- Establishing accounts and securing cards for new staff
- Collect monthly staff expense reports and entering into Quickbooks to ensure expenses are posted to client accounts as appropriate
- Monthly accrual entries Reconcile all bank accounts
- Manage client billing/invoice processes, including:
- Secure needed client P.O. numbers for client billing
- Remind team members at the end of each month to verify that all billable time and expenses are entered appropriately and accurately in timesheets
- Produce first draft of monthly client invoices
- Email final client invoices to clients
- Track and notify President when invoices are past due
- Manage collection efforts on past due invoices
- Manage semi-monthly payroll, including payment of commissions/bonuses, employee expenses, etc.
- Work with Outside Accounting Firm to compile monthly financial reports and prepare related presentations/slides (as requested by the President) including:
- Monthly invoice/expense variation reports
- Monthly budget vs. actual reporting
- Monthly comparison reporting (this year vs. last year, this month vs. last month)
- Develop new reporting as requested by the President, including profitability by client/employee, etc.)
- Develop and regularly track annual budget calculation, income and expense projections, year-end calculations, work with outside accountant as necessary
- Track and collect W9s from contractors for 1099s
- Track and report staff billability twice per month (mid-month and month-end)
Client Work/Support
- Manage process for letters of engagement and contracts
- Working with account leaders to draft these documents for new and renewing clients
- Open projects in Harvest (time tracking system)
- Tracking which contracts are nearing expiration
- Working with account leaders to facilitate the renewal process
Administration/Operations
- Supervise and manage PT Office Manager for Chicago office
- Collaborate with HR Consultant
- Serve as liaison and primary contact for outsourced IT firm
- Manage equipment purchasing and inventory
- Routinely update Operations Manual to reflect current information (vendor contacts, procedural steps, account information, etc.)