Associate Director of Alumni Relations

Milwaukee School of Engineering (MSOE) invites applications for a full-time Associate Director of Alumni Relations to join our University Advancement team. Under the direction of the Director of Alumni Relations, the Associate Director of Alumni Relations will assist the Director in developing and implementing a comprehensive alumni relations program to increase alumni engagement and advocacy. In addition, she/he will assist in planning and executing events related to alumni and development. The Associate Director performs specific duties to include alumni-related activities and programs of the Office of Alumni Relations, in accordance with MSOE’s established policies and procedures.

Essential Job Functions:

Alumni Relations General Programming and Events (30%)

• The Associate Director of Alumni Relations will partner with the Annual Giving team to develop joint programs that increase alumni engagement goals and support the development of a culture of philanthropy among alumni.
• Assist with programming that provides a broad menu of activities, events, and services to engage alumni. This may include regional chapters, corporate agent programs, networking and special interest alumni groups, alumni reunions, and virtual programs.
• Aid in the planning, management and execution for large scale alumni events including Summer in the City reunion weekend, Homecoming, golf outings and regional/national alumni receptions.
• Support the development and production of an annual alumni speaker series.
• Assist the Director of Alumni Relations when other projects arise as assigned.

Affinity Groups and Alumni Chapters (25%)

• Develop and manage programming that provides a broad menu of activities, events, and services to engage alumni with an emphasis on chapters, networking and affinity groups including Athletics, Women in Engineering, Young Alumni, Veterans, etc.
• Be the liaison between alumni chapters and affinity groups and the counterpoints on campus to provide synergy between alumni relations and the universities efforts.
• Execute events tailored to specific chapters and affinity groups and manage the committees and boards of those groups.

 Student Programming (20%)

• Develop programming to engage current students in an effort to build a culture of alumni commitment to MSOE. This may include the development of a Student Alumni Association organization to promote student activities and develop future alumni leaders and student development of a student organization to engage a broad group of students.
• Execute student specific events that fit into the alumni relations strategy of engagement of the campus community with alumni.

 Volunteer Program (20%)

• Support the development and production of programs that provide alumni with the opportunity to participate in university programs through volunteerism.
• Build partnerships across campus that are the pipeline for volunteer opportunities.
• Develop and maintain a communication plan for alumni who are involved in volunteer opportunities.

 Participate as a Member of the Office of University Advancement (5%)

• Attend all department meetings as required.
• Provide staff support for events and activities related to the Office of University Advancement.

Other Duties and Responsibilities:

• Participate as a member of the Alumni Relations team.
• Assist with donor relations projects as needed.
• Assist with annual giving projects as needed.

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

Qualifications:

• Bachelors degree required.
• At least 2 years of experience in alumni and/or special event programming, preferred.

Skills and Abilities:

• Enjoys working with people of all ages and backgrounds.
• Requires superior organization and planning skills.
• Demonstrated success in alumni program development and implementation.
• Must be able to work independently and demonstrate sound judgment in solving problems.
• Requires ability to manage multiple assignments with minimum supervision while meeting deadlines.
• Must be able to effectively communicate with a broad range of university constituents.
• Ability to establish cooperative and effective working relationships with alumni, friends, students, faculty, and staff.
• Commitment to customer service for team members and external constituents.
• A demonstrated commitment to ethics and integrity.
• Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before others. Ability to effectively communicate in both written and oral form.
• Ability to use numbers to solve problems involving concrete variables in standardized situations.
• Ability to apply common sense understanding to carry out written or oral instructions.

Travel and Hours:

• Some evenings and weekend hours are required beyond the regular schedule, as events dictate.
• Occasional travel to coordinate alumni programs/events will be needed.

Physical Demands:

• While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus.
• Ascending and descending of stairs (building that does not contain an elevator).

Work Environment:

This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, and filing cabinets.

The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment.