Gunpowder, Inc.

Company Profile:

We are one part PR agency, one part social and content shop and a full-on creative and strategic partner to our clients. Our world revolves around earned media coverage and conversation. Big ideas are our most valuable currency but we earn our keep with workmanlike execution on programs big and small for every size of client, from scrappy start-ups to some of the world’s most trusted and storied brands.

We are wired differently than most agencies. We empower young people to do more than they thought they were capable of. We challenge our clients to stretch beyond their comfort zone. We work our asses off but know the importance of a work/life balance that keeps us fresh and inspired.

Position Details

Southeast Wisconsin
Delafield, WI

Job Description:

  • Invoice clients timely, utilizing staff time reports, outside vendor invoices and employee expense re-imbursements. Manage and coordinate with job estimates and project budgets and timelines. Facilitate monitoring of actual time/expense incurred vs budgets. 
  • Follow up on past due Accounts Receivable highly preferred. 
  • Voucher approved vendor invoices and staff expense reports into QuickBooks. 
  • Record all approved credit card transactions into QuickBooks. 
  • Prepare monthly bank reconciliation of checking and credit card accounts. 
  • Manage cash flow and print disbursement checks as approved by CEO and distribute to Vendors and Staff. 
  • Manage insurance policies 
  • Works with partners and state agencies to keep state records and licenses up to date. 
  • Manages all company passwords and on-line accounts including shipping to ensure costs are properly accounted. 
  • Process payroll with outside PEO Empower HR and record semi-monthly payroll journal entries. Administer Employee benefits and 401(k) plan. 
  • Coordinate general ledger questions or accounting related issues with outside accounting firm, Locatelli and Company.  
  • Handles all other miscellaneous bookkeeping and accounting related tasks. 
  • Maintains clean files and record keeping of all accounting transactions. 
  • Handles office management duties and projects as assigned. 
  • Reports to CEO


  • Preferred at least one year experience working with QuickBooks Online
  • Previous advertising agency bookkeeping/accounting work experience
  • Must enjoy working in a fast-paced environment and thrive on collaboration with team members

Compensation & Benefits:

We are building a business by empowering and rewarding people who care deeply about contributing to the success of our agency and our clients’ businesses. We commit to our people and know that we are only as good as the talent we can attract and retain. Our compensation package is competitive within our industry, including health care and retirement packages. We have a flexible approach to work, allowing for an unmatched work/life balance. Our work environment is constructive, collaborative and positive. It is a culture we have worked hard to build and continue to foster by hiring only people who care as much about the team as they do about themselves.

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