Business Coordinator

Gunpowder, Inc.

We are a modern communications agency. Our skills and breadth of services make us a full-on creative and strategic partner to our clients, and that’s exactly why they work with us. Our world revolves around earned media coverage and conversation. Big ideas are our most valuable currency, but we earn our keep with workmanlike execution on programs big and small for every size of client, from scrappy start-ups to some of the world’s most trusted and storied brands.

We are wired differently than most agencies. We empower young people to do more than they thought they were capable of. We challenge our clients to stretch beyond their comfort zone. We work our asses off but know the importance of a work/life balance that keeps us fresh and inspired. We reward hard work with fulfilling experiences and a flexible environment. What’s not to love?

Most of our clients are in the enthusiast space. Outdoor recreation brands in the outdoors, lifestyle, foodie and watersports categories. And our people tend to be doers, not just spectators. We fish. We hunt. We ride. We cook. We laugh. Our clients appreciate that. A lot.

Position Details

Business Coordinator
Southeast Wisconsin
Delafield, WI

The Business Coordinator will assist the Director of Operations with accounting and financial duties, as well as managing day-to-day office operations. This role requires you to wear a lot of hats within the agency. We are looking for someone who can be nimble, embrace a fast-pace environment and go above and beyond to help create efficiencies in the office. This is a great opportunity for someone looking to ease back into the workforce, or for a recent graduate looking to get business, accounting, or PR/marketing experience. Work hours are flexible and may change depending on demand, but will require 15-20 hours/week.

As a growing start-up, there will be opportunities for advancement for the right candidate who wants to be part of our growth.


  • Manage the day-to-day of our QuickBooks software 
  • Enter approved vendor and contractor invoices and staff expense reports 
  • Record all approved credit card transactions with careful consideration to projects and budgets 
  • Reconcile and manage all credit card receipts and filing 
  • Manage and maintain office expense reimbursements
  • Assist the Director of Operations with onboarding practices, including but not limited to ordering proper equipment, office furniture, and supplies 
  • Coordinate first day onboarding with new hires 
  • Follow up on past due Accounts Receivable and deposits checks at local bank 
  • Handles office management duties as assigned, including but not limited to ensuring all office supplies are replenished and adequately stocked, help maintain a clean office environment, organize inventory and contracts, and manage relationships with third party services 
  • Create a system for our shipping room and basement storage, including organizing supplies and client inventory 
  • Maintain clean files and record keeping of all accounting transactions

Required Skills:

  • Prefer at least one year experience working with QuickBooks Online or have the willingness to be trained on the software 
  • Previous work experience in a professional services company performing bookkeeping and accounting duties 
  • While we have a flexible work environment, we will require this person to be in the office at least twice a week to fulfill job responsibilities 
  • Must enjoy working in a fast-paced environment and thrive on collaboration with team members 
  • Bachelor’s degree and/or equivalent experience Embraces our start-up mentality with the ambition to be a part of something much bigger 
  • Entrepreneurial spirit

This is an hourly position with no benefits. Compensation is commensurate with experience.

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