Communications Coordinator

Greater Wisconsin Agency on Aging Resources

Our mission is to deliver innovative support to lead aging agencies as we work together to promote, protect, and enhance the well-being of older people in Wisconsin.

Position Details

Communications Coordinator
Southwest Wisconsin
Madison/Milwaukee/Hybrid, WI

Communications Coordinator

The Greater Wisconsin Agency on Aging Resources (GWAAR) is looking for a half-time (50% FTE), Communications Coordinator. This position is responsible for assisting the agency with its internal and external communications, creating and managing marketing, educational and outreach materials. This position can be located anywhere in Wisconsin. A bachelor’s degree in marketing, communications, or a closely related field is required. Candidates must also have proficiency in desktop publishing and website management. They must also be well-organized, demonstrate initiative, and be able to communicate accurately and effectively. For a full job description, go to and click on Employment Opportunities under the About page.

Send cover letter, resume, and samples (1 writing and 1 design/layout) to: 

GWAAR is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce. GWAAR provides equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws.

Position Title: Communications Coordinator

Reports to: Executive Director

Position Status: This is a 50% time exempt staff position working standard business hours Monday through Friday, with some nights, weekends and overnights possible.

Position Summary: The Communications Coordinator will: (1) assist the agency with its internal and external communications and materials; (2) write, edit, design, and manage marketing and outreach materials.

Essential Job Functions:

In keeping with GWAAR’s strategic objectives and brand identity, the incumbent will:

  1. Assist the agency in its overall internal and external communication efforts. Provide advice and communications support to internal audiences (e.g., participate on special project and subject area teams as needed) and external groups (as assigned) on communications strategy, messaging, appropriate platforms, and design.
  2. Work with staff specialists to write, design, edit, and manage GWAAR communication materials including brochures, program ads, displays, issue briefs, presentations, flyers, newsletter and other materials as needed for print, web, and other mediums.
  3. Manage GWAAR website including look and feel (aesthetic), navigation, and site content.
  4. Develop GWAAR communications plan.
  5. Write and issue press releases, media advisories, and letters to the editor to promote aging services and advocacy initiatives.
  6. Support agency learning management software. 7.Coordinate the planning of virtual and in-person aging director’s meetings.
  7. Perform other related duties as assigned.

Qualifications Required:

  • Bachelor’s degree (or higher) in communications, marketing or a related field from an accredited college or university, plus at least three years related work experience or equivalent experience.
  • High level of initiative, energy and ability to multi-task. 
  • Ability to communicate clearly and effectively, both orally and in writing. 
  • Proficiency in desktop publishing, Microsoft Office, and social media, Adobe Acrobat DC, image editing, video production and e-mail marketing 
  • Ability to organize and plan work effectively. 
  • Strong interpersonal skills
  • Understanding of the application of 508 Compliant practices to communication materials 
  • Website management 
  • Valid Wisconsin driver’s license and access to an insured automobile. 
  • Preferred: Experience in aging programs and services

Will be discussed during interview.

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