Communications Specialist/Editor

Roosevelt University

Roosevelt University, a private institution founded in 1945 on the principles of inclusion and social justice, has more than 4,000 students in five colleges. With campuses in the Chicago Loop, Schaumburg, Peoria, and Lake County. Roosevelt offers 75 undergraduate and 15 graduate and doctoral programs across five colleges and online, including arts and sciences, business, performing arts, education, culinary, health sciences and pharmacy.

Position Details

Communications Specialist/Editor
Chicago Illinois
Chicago, IL

The Communications Specialist/Editor is responsible for writing, editing, and proofreading communications produced by the University, including marketing publications, advertising and promotional pieces, internal communications, online materials (including web content and blogs) fundraising materials and executive communications. Responsible for the development of and adherence to editorial standards and the appropriate pieces to communicate them. The copy editor/writer is the definitive source on the University’s editorial style, voice, spelling, grammar and language use. This position is responsible for upholding the appropriate use of AP Style and assists in the effort to communicate these standards. Reporting directly to the AVP of Marketing Communications and working collaboratively with department peers on projects, the Communications Specialist/Editor is a final contact for projects before proofs are sent to internal clients for review or materials are produced or posted. This position is responsible for writing the projects that flow through the marketing office, including, but not limited to: viewbooks, brochures, ads, emails, manuals, flyers, posters, social media content, newsletters, fact sheets, executive communications, web stories, social media posts, media releases and alerts, and articles for the Roosevelt Review.

The Communications Specialist/Editor position is the editor of the Roosevelt Review, Roosevelt’s semi-annual alumni magazine. This position will coordinate the Roosevelt Review editorial content working with representatives throughout the university to generate ideas for articles and maintain project timelines for content creation and production. This position will serve as a liaison with the media.

This role is a full time, at-will, exempt, hybrid position and reports to the Assistant Vice President of Marketing and Communications.

Essential Job Functions:

Writing -

Duty and Responsibility:

  • Working with various departments and University contacts, write and contribute news stories and coordinate the timing for the Roosevelt Review. Identify potential story ideas. Identify potential subjects; setup and conduct interviews, craft storylines; assist in the editing process. 
  • Manage and source content for student, faculty and alumni profiles. 
  • Assist with the development of news releases and develop relationships with news media so to pitch story ideas. 
  • Source photos, stories, news and announcements for Manage the content calendar for homepage, student experience and current student webpages. 
  • Assist in the development of promotional materials for all internal events and campaigns. 
  • Working with the AVP Marketing Communications, develop internal news releases; e-newsletters and university alerts. 
  • Serve as a liaison with external media.

Percentage Of Time: 70

Content Planning -

Duty and Responsibility:

  • Meet regularly with university stakeholders to gather content for the editorial planning process. 
  • Participate in the website content planning committee. Identify news and story forms that can be utilized for multiple audiences and on multiple communication channels. 
  • Participate in regular planning meetings with department and college contacts to identify stories and possible news. Work with the VP of Marketing and the Director of Marketing and Communications to establish timelines and communication plans to support those initiatives that are internal facing. Communicate regularly with internal clients on project status. 
  • Coordinate with marketing and web development team as needed. 
  • Develop and maintain related project management work flows. Communicate milestones and deliver on deadlines. 
  • Assist with special projects as required.

Percentage Of Time: 15

Editing/Proofreading -

Duty and Responsibility:

  • Review advancement, marketing, presidential and other university communications for consistency of brand tone and voice. 
  • Maintain and enforce University editorial standards and policies.

Percentage Of Time: 15

Knowledge, Skills and Abilities Required:

  • Bachelor’s degree required in Journalism, Marketing, Communications or related field. 
  • 5+ years of experience in a fast-paced editorial/communications environment, with strong creative writing; copyediting and project management skills. 
  • Superior writing, editing and communication skills. 
  • Experience with editorial planning and content development. 
  • Highly collaborative with ability to coordinate with creative and social media teams. 
  • Proven ability to manage multiple projects in a deadline driven environment. 
  • Strong knowledge of Associated Press style and a keen attention to detail. 
  • Motivated self-starter with the ability to take initiative and perform well. 
  • Creative and enthusiastic, yet process oriented. 
  • Has the ability to manage relationships with diplomacy at all levels. 
  • Stays current on the newest trends in communications media and technology. 
  • Has media relations/PR background. 
  • Experience in higher education preferred.

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