Communications Specialist

Join the AMA team as the Communications Specialist in Enterprise Communications. As part of the team, you will be responsible for supporting the planning, scheduling, and tracking of internal and external communications activities related to AMA announcements and initiatives. You will assist in the development and maintenance of an organization-wide outlook of upcoming AMA milestones in collaboration with internal partners. You will also use key performance indicators (KPIs) to analyze AMA media coverage to understand the impact of our earned media efforts and support the team in building new reporting strategies.

Essential Functions/Responsibilities:

Communications Planning

• Assist with the development of measurable communications plans that align with business objectives 
• Work with manager to update communications plans to ensure they are timely and accurate 
• Maintain system of how we store all AMA communications plans 
• Track plan execution in alignment with Enterprise Communications goals and objectives 
• Support the manager of communications planning with the roll out of improved communications planning processes and the project management tool, Asana May write and edit projects

Media & Editorial Support

• Monitor media coverage closely and develops daily internal media newsletter “AMA in the News” 
• Review, tag, add and omit coverage in media monitoring platform to guarantee accuracy of KPIs 
• Maintains AMA lists of key bloggers, physicians in the media, and traditional media 
• Proactively identify and track new media outlets for pitching, flag stories for potential input 
• Coordinate and compile reporting on external communications efforts through our media monitoring and tracking tools 
• Responsible for the development of monthly “AMA Media and Editorial Impact” report for the Board of Trustees as well as media dashboards on a quarterly, and ad hoc basis

Internal Relationship Development

• Build and maintain relationships with business unit liaisons and marketing managers 
• Leverage internal relationships to capture an accurate 90-day outlook of upcoming activities

May include other responsibilities as assigned

Requirements:

• Bachelor’s Degree required in journalism, English, marketing or related communications discipline 
• Minimum 2-3 years’ experience in a nonprofit, agency or corporate environment communicating to distinct audiences 
• Excellent interpersonal, verbal and written communication skills 
• Analytic and problem-solving skills; demonstrated knowledge of using data to inform communications and marketing strategies and a thirst to continue to learn more 
• Commitment to teamwork able to build relationships 
• Solid public speaking and presentation skills 
• A demonstrated understanding of how to craft strong, compelling reports on external communications efforts using PowerPoint, Sway, Canva or other presentation/design tools 
• Familiar with media monitoring tools (Meltwater, Cision, Critical Mention, TV Eyes, etc.); this includes an understanding of and an interest in learning more about the digital platforms on which we distribute, target and analyze media outreach 
• Ability to work on multiple assignments simultaneously and manage competing projects effectively 
• Ability to handle tight deadlines and maintain high standards of work

The AMA offers competitive salaries, including an incentive plan; excellent benefits and progressive technology. Our office is a business casual environment and we respect work-life balance. The American Medical Association is located at 330 N. Wabash Avenue, Chicago, IL 60611 and is convenient to all public transportation in Chicago.