Conference and Sponsorship Manager


Committed to scientific advancement. Passionate about patient care.

At Tolmar, science drives everything we do. Through a relentless focus on technology, science, partnership and excellence, we seek to advance patient care and deliver value through innovative therapies and services.

The Tolmar portfolio includes specialty products for urology, oncology and dermatology. The invention, development and worldwide approval of ELIGARD® (leuprolide acetate for injectable suspension) delivers innovation and commitment to the urology, oncology and hospital communities, providers and patients. Technology-driven development and high-quality manufacturing capabilities established Tolmar as a leading player for topical generics in the field of dermatology.

Our fully integrated model ensures that Tolmar controls all aspects of the research, development, approval and commercialization of our products. With numerous FDA-approved products, we have earned a global reputation for our strict standards, expertise in manufacturing and proven record in regulatory and clinical development. Our robust pipeline harnesses our expertise and experience, and ensures that we will carry this legacy well into the future.

Tolmar is privately held, with an established Commercial presence across the U.S. Our state-of-the-art product development and manufacturing facilities andheadquarters arebased in Northern Colorado.

Position Details

Conference and Sponsorship Manager
Northern Illinois
Buffalo Grove, IL

Purpose and Scope:

This critical role in Marketing team is responsible for managing all aspects of sponsorships, conferences/exhibits, speaker programs and marketing collateral print & fulfillment management for on-market brands. This person will be supporting brand marketing teams, and will collaborate with various stakeholders including conference organizers, meeting vendors, field sales force, and Medical/Legal/Regulatory/Compliance teams. This person will lead congress/meeting planning and logistics, and other associated tactics and their respective budget, along with the responsibility for managing the process and budget for printing and distribution of marketing materials to sales force and other external customers.

Essential Duties & Responsibilities:

  • Manage the legal/compliance approval, planning, logistics, and management of all congresses and sponsorship exhibiting events as well as speaker programs. 
  • Drive and manage congress planning initiatives in coordination with cross-functional colleagues and congress planning committees 
  • Manage organization of collateral, booth development, shipping, field sales assignments, lodging and travel for all congress/sponsorship meeting attendees. 
  • Work within and manage approved budgets for all projects and vendors. 
  • Manage communications to field sales teams with regards to new sales materials for ordering and lead generation follow-up from exhibits. 
  • Manage inventory levels with print fulfillment to ensure proper management of field sales support materials. 
  • Work with brand leads and analytics to design and manage a Key Performance Indicator tracking (KPI) which will serve to inform decisions regarding the marketing tactical plan when it comes to Conferences/Sponsorships. 
  • Attend brand team and agency meetings, assist with brand planning and budgeting processes. 
  • Drive internal and external meeting planning, as needed. 
  • Manage business processes for vendor/agency selection, vendor management and onboarding. 
  • Assist with special projects, as needed. 
  • Perform other related duties as assigned.

Knowledge, Skills & Abilities:

  • Advanced knowledge of the Microsoft Office Suite, including Word, PowerPoint, Outlook and Excel. 
  • Strong organizational and management capabilities; demonstrated ability to manage vendor relations, budgets and large workstreams while maintaining focus on driving results 
  • Ability to manage shifting priorities to meet critical deadlines in a fast paced and dynamic environment 
  • Ability to work in and lead work processes in a cross-functional team environment 
  • Excellent communication skills; written and verbal 
  • Customer-service oriented to both internal and external entities 
  • Highly motivated team player with a positive attitude

Education & Experience:

  • Bachelor’s degree in marketing, business or related field experience 
  • 3+ years of related experience in pharma/biotech industry 
  • 3+ years of related experience in operations, project or program management, marketing, sales, and/or other related discipline that has allowed a working understanding of marketing and sales activities 
  • Start-up/small company experience is a plus

Compensation and Benefits:

Tolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package. The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience.

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