Coordinator of Administration & Operations

Wisconsin Philanthropy Network

WPN supports and promotes effective philanthropy through philanthropic education, best practices, research, enhanced partnerships and thought leadership. Our vision is to foster a statewide culture of philanthropy with an emphasis on equitable and inclusive practices, while creating and demonstrating exemplary value to our more than 125 members.

As Wisconsin’s only Philanthropy Serving Organization (PSO), WPN is proud to play a meaningful role in advancing our state’s culture of philanthropy. We support private foundations (family, independent, community and corporate), corporate giving programs, donor-advised funds, charitable trusts, higher education and healthcare funders, and individual philanthropists who together represent more than $7 billion in assets and invest more than $600 million annually to advance the lives of Wisconsin residents.

http://www.wiphilanthropy.org

Position Details

Coordinator of Administration & Operations
Job
Part-time
8/19/2021
Southeast Wisconsin
Milwaukee, WI

Position Description:

The part-time position provides essential administrative and operational support to WPN (up to 30 hours a week) and reports to the Director of Membership & Resource Development while working collaboratively with the President and CEO.

Responsibilities:

Administrative and Financial Support

  • Manage office operations, including audit preparation, creating invoices, bills payment, and mailings.
  • Serve as coordinator for special projects, applicable external vendors, including preparation of information for outsourced accountant.
  • Provide general administrative support, including support of programs and events, such as with registration, agendas, letters, reports, etc.
  • Answer phone inquiries, provide excellent costumer service.
  • Maintain office supplies and equipment.

Membership & Program Support

  • Support member processing, including renewals, new member, invoicing and welcome letters.
  • Track and monitor membership renewals and dues processing.
  • Help ensure that internal and external information on members and prospects is kept up to date in salesforce.
  • Tracks agency-wide member touch points, documents member participation in events in program tracks.

Miscellaneous

  • Update and monitor the website, database, list servs, and supports social media.
  • Develop WPN marketing materials, including the annual report and email communications to members.
  • Lead production of the Wisconsin Gives Report.
  • Other duties as assigned.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Incumbent will also be required to complete a background check.

Qualifications:

  • Bachelor’s degree or applied work experienc
  • Preferred: 3 or more years of work experience, with progressive responsibilities
  • Mastery of Microsoft Office applications, including Word, Excel, and PPTExperience with Creative Suite (InDesign, Illustrator) or demonstrate ability to be traine
  • Experience working with electronic infrastructures, databases and paperless environments preferred
  • Strong written and verbal communications skills.
  • Documented organizational skills and ability to manage multiple tasks.
  • High ethical standards and respect for confidentiality of information.
  • Customer service mindset
  • Understanding of philanthropic sector a plus.

Ability To:

  • Exercise sound, expert independent judgment.
  • Exercise sensitivity and judgment in dealing with diverse members
  • Represent the agency in a businesslike and professional manner.
  • Establish and maintain effective working relationships with members, funding source representatives, employers, representatives of community organizations, board and committee members and other staff.
  • Work in an office with a small team of 3 people eager to accomplish great things.

LICENSES:

  • Valid Wisconsin Driver's License and insurance required.

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