Coordinator of Communications and Outreach

Recreation & Wellbeing

Recreation & Wellbeing at the University of Wisconsin-Madison is searching for a creative, innovative, and detail-oriented individual to join our marketing and communications team. With our recent rebranding behind us, we’ve set our sights on opening the Nicholas Recreation Center, a highly-anticipated $87.5M state-of-the-art facility and the first building project of a $236M Master Plan. At the same time, we’ve started to design our second building project of the Plan, a $110M replacement of the current Gymnasium – Natatorium.

But we’re more than a building. We’re building a movement. And we’re looking for go-getting, limit-pushing, movement-loving people to join us. Starting on Day One, your experiences, ideas, and strengths will be valued and leveraged to help us deliver mission-driven results.

Position Details

Coordinator of Communications and Outreach
Southwest Wisconsin
Madison, WI

Team Supervision & Administration

  • Recruit, hire, train, supervise, and evaluate student communications assistants and brand ambassadors 
  • Plan agendas and lead biweekly meetings for communications and outreach teams 
  • Adhere to and enforce a consistent brand identity and voice for all written content 
  • Review and submit student hours and payroll Identify opportunities for growth by staying aware of current trends, practices, and technologies 
  • Work closely with the Coordinator of Digital Media and Design and Graphic Design Intern to plan and lead monthly all-team meetings, manage office hours schedule, and provide development opportunities for student employees 
  • Work closely with the Assistant Director of Marketing and Communications to create and execute marketing plans and semesterly marketing campaigns 

Written Content: Creation, Planning, and Strategy

  • Plan, create, and write content for all Rec Well platforms: email, social, website, mobile app, print, etc. 
  • Research and propose content that furthers the mission, vision, and values of the Division 
  • Review, provide feedback and enforce deadlines for all content written by students 
  • Manage editorial calendar and ensure that all platforms are current 
  • Work closely with the Coordinator of Digital Media and Design and Graphic Design Intern to deliver a consistent brand message across all platforms 

Brand Outreach and Engagement

  • Identify and plan promotional events and PR opportunities that further the Rec Well mission and increase brand awareness on campus 
  • Maintain contact and build relationships with campus partners and locations for collaboration and outreach 
  • Maintain inventory of giveaways and promotional assets 
  • Manage the logistics of participating in campus events such as resource fairs and conferences 
  • Develop, plan, and execute activations that meet contract expectations and increase exposure for campus and external sponsors and partners

Our ideal candidate offers:

  • A Bachelor’s Degree in Marketing, Communications, Journalism, or a related field 
  • Superior communication (written and verbal), interpersonal, and organization skills 
  • Demonstrated initiative and leadership; oversight of a part-time staff is a bonus 
  • A high attention to detail and creative problem-solving skills 
  • Experience with and knowledge of best practices for digital communication 
  • Solid understanding of and/or experience executing integrated marketing campaigns 
  • Ability to effectively manage multiple projects, tasks, and deadlines 
  • Desire to learn, grow, and create a culture of health and wellbeing at a Big Ten institution

Minimum $47,500 ANNUAL (12 months)

Depending on Qualifications

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