The Development Assistant is an integral part of the Wisconsin chapter’s inclusive, donor-centered philanthropy program and plays an important role to ensure major donor experiences are personalized, meaningful, and fun.
The Assistant is a problem solver and takes initiative to facilitate the efficiency of the development team. As the Assistant, you are responsible for providing general administrative support to the Wisconsin Development Team, such as handling logistics for special events and field trips for our donors, preparing thank you letters to donors, coordinating development mailings including renewals and event invitations, ordering supplies, managing files, answering phones, and scheduling meetings and travel. You will coordinate these activities (with multiple variables), set realistic deadlines, and manage the timelines.
The Assistant is an excellent communicator and a responsive, driven teammate. In this role, you may have substantial contact with staff, donors, legal, and financial professionals and must provide accurate and prompt responses as needed. You will work cooperatively with fundraising staff, providing information necessary to make decisions and solve problems. In addition, you may handle inquiries about chapter activities and assist in the development of program materials and correspondence. The Assistant is often the first person donors (and others interested in supporting TNC) will interact with and must provide high level of customer service.
The Assistant will be required to use the Conservancy’s donor database and related technology for donor/constituent management. As Assistant, you also may assist with writing development publications and proposals and donor research.
RESPONSIBILITIES AND SCOPE:
- Duties are performed under general supervision and established guidelines.
- Make day-to-day decisions within the scope of work assignments and prioritize work independently
- Demonstrate sensitivity in handling confidential information
- Financial responsibility may include working within a budget, purchasing, processing invoices, contracting with vendors, and assisting with budget tracking
- Refers difficult questions and unusual problems to supervisor
- Serve as a team member for assigned projects
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain
- Be willing to travel, work overtime, and work occasional evenings and weekends as needed
- Does not supervise any staff, but may supervise volunteers, interns, or temporary staff