Development Coordinator

PRIMARY OBJECTIVE:

The Development Coordinator serves a vital role in the day-to-day office operations. Working in a diverse campus community, the Coordinator will collaborate with members of Lawrence’s Alumni-Development team to help fundraise and foster connections with our constituency. The Coordinator will provide administrative and programmatic support to the Annual Giving Office by implementing systems, supporting the Director of Annual Giving and four Assistant/Associate Directors, all aimed at monitoring projects to increase donor support.

DUTIES:

• Manage stewardship efforts by completing the daily acknowledgement processes.
• Generate general correspondence/documents including letters, memos, reports, form letters, agendas and minutes as needed. May compose routine correspondence.
• Coordinate and perform data entry. Produce reports to support various volunteer-based fundraising including reunions and parent solicitations.
• Manage Annual Giving solicitation schedule and coordinate several solicitations including production of special or targeted fund-raising campaigns or appeals.
• Frequent travels to multiple buildings across campus to attend all-campus and Development meetings.
• Work with other support staff in the Alumni and Development offices, and coordinate staffing for events by the departments throughout the year.
• Serve as the first point of contact via phone to alumni and friends for the office.
• Manage, order, and transport office supplies for the office from throughout Brokaw Hall and the greater campus.
• Other duties may include, but are not limited to: open, sort, and distribute incoming mail and process outgoing mail; maintain department files; schedule appointments and maintain department calendars; make travel arrangements and room reservations (on and off campus); arrange meetings and conference calls; make photocopies and coordinate larger print jobs.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

• Ability to manage multiple competing priorities while demonstrating ability to remain flexible in a changing work environment. Adapt and respond appropriately in ambiguous situations.
• Excellent communication and interpersonal, verbal, and written skills.
• Provide polite and professional assistance via phone, mail, and e-mail.
• Strong organizational skills, and attention to details. The ability to follow standard procedures is a requirement.
• Computer literacy with strong knowledge of Microsoft Office products; word processing, mail merge, spreadsheet and graphic functions required. Familiarity with database management concepts desired.
• Ability to maintain confidentiality of sensitive information.
• Capable of bending, lifting and transporting products weighing up to 20 pounds between building levels and office area.
• A proactive approach to problem-solving.
• Cooperative attitude with team-oriented disposition with the ability to work independently.
• Commitment to multicultural competency and interest in all dimensions of diversity.
• Exceptional interpersonal and customer service skills.
• Must have successful completion of criminal record check and reference checks.

EDUCATION AND WORK EXPERIENCE:

• High school diploma required.
• Prefer 3-5 years previous administrative assistant/clerical experience.
• Prefer experience in fundraising and/or working in an office environment.

WORKING RELATIONSHIPS:

Work collaboratively with all staff members of Alumni-Development, Communications and the President’s offices, trustees, alumni, parents, students and friends of the University.

OTHER:

We encourage applications from individuals who will help us create a more inclusive Lawrence by: (1) further diversifying the staff; and/or (2) demonstrating experience serving diverse populations and working successfully with diverse colleagues; and (3) showing interest in developing initiatives to address the needs of a diverse student, faculty, staff and community.