Development Manager (Part-time)

Present Music

Present Music is one of the nation’s leading ensembles specializing in the commissioning and performance of new music, performing an average of six main events per season. Its mission is to engage artists and audience members in imaginative and provocative experiences with new music through ensemble performance and education. Based in Milwaukee and founded in 1982, Present Music has worked closely with many of the nation's most exciting and important composers and has firmly established one of the largest audiences for new music in the country.

Position Details

Development Manager (Part-time)
Southeast Wisconsin
Milwaukee, WI

Remote and flexible part-time Development Manager position with leading new music ensemble.

This role would suit an individual passionate about music and interested in making an impact in the Milwaukee performing arts community. This individual will serve as a member of the Present Music administrative team reporting to the Operations Manager and taking counsel and direction from the Board of Directors. The Development Manager will play a major role in the fiscal health of the organization, and will be responsible for identifying and developing diverse sources of contributed revenue that will sustain and grow the organization and advance the mission and vision.

Duties include the following:

Fund Development 

  • Participate in the creation of a strategy to significantly increase contributed revenue from diverse sources — existing and new — and implement the strategy. 
  • Work in collaboration with marketing staff to manage the development presence on the website, communications, social media, and marketing, ensuring supporters can clearly see the need and make donations. 
  • Keep apprised of the organization’s programs, goals, and financial needs. 
  • Manage the participation of staff, Board, and other personnel for special and regular fund development activities. 
  • Research and cultivate new partnerships with private, public and government funders. 
  • Steward all funding partners at all points of the fundraising process, in collaboration with the Operations Manager and Board of Directors. 
Grant Administration
  • Write and assemble grant proposals and reports to foundation, government, and other grantmaking organizations, ensuring that proposals persuasively communicate the organization’s mission, programs, and needs. 
  • Manage the participation of the staff and Board of Directors in specific components of grant proposals and ensure that they are prepared in a timely manner for review and submission.
  • Establish and maintain personal contact and relationships with Grantmakers and program officers including attendance at virtual and in-person meetings as required. 
  • Acknowledge grants with timely acknowledgement letters and grant reports. 
  • Conduct prospect research on grant opportunities. 
  • Maintain a grants calendar and careful records to ensure timely submission of letters of inquiry, proposals, and reports. 
  • Develop and administer needed program/organizational assessment to comply with grant applications and reporting structures. 
Individual and Corporate Giving
  • Maintain an accurate, complete, and secure database of individual and corporate donors and their donations as well as corporate matching programs. 
  • Provide support to the staff and Board of Directors to prepare interactions with donors, maximizing the value of current donors and recruiting new committed supporters. 
  • Establish and maintain personal contact and relationships with individual donors. Seek and coordinate in-kind donations as necessary. 
  • Assist in planning and executing special and annual fundraising events and campaigns, ensuring an exceptional donor experience, with a focus on cultivation and stewardship. 
  • Work closely with Operations Manager on writing fundraising campaign letters. 
  • Attend and work at Present Music performances and fundraising events. 
 Gift Processing and Management
  • Process and track all incoming donations with attention to detail and in a timely manner.
  • Acknowledge all donations with a letter as directed by the Operations Manager.
  • Develop and manage fulfilment of donor benefits.
  • Report major gifts to Board, provide monthly giving updates at Board Meetings, and lead quarterly Fund Development Committee Meetings.
  • Maintain clean databases to pull accurate funding reports as requested by Operations Manager and Board of Directors.

Operations Support

  • Assist with light Operations work as needed.
  • Check office mailbox regularly for donations
  • Deposit checks in a timely manner.

Qualifications and Skills

  • 3-5 years minimum of professional experience in Development or related field Experience executing fundraising tasks and familiar with the workings of a nonprofit (preferred) 
  • Bachelor’s degree (preferred) 
  • Excellent writing and editing abilities Background in the arts or affinity for the arts (preferred)
  • Proficiency in Word and Excel Proficiency in preparing budgets/financials to accompany funding requests and reports 
  • Experience using donor tracking software (preferred) 
  • Exceptional ability to multitask and strong project management skills 
  • Knowledge and understanding of professional codes of ethics and best practices in grants management/writing 
  • Established relationships within the Milwaukee arts community and with local and national funders (preferred) 
  • Strong interpersonal and communication skills 
  • Motivated, flexible, and willing to learn 
  • Able to work effectively in a virtual environment

$25 per hour, 20-30 hours per week (approximately $24,000 to $30,000 per year).

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