Primary Functions and Responsibilities:
Complete all daily gift entries for development initiatives
and all Center contributions (including, but not limited to the Annual Partner
Campaign, Keystone Fund (Endowment), in-kind donations, grants and special
events) using Raiser’s Edge and Archtics
- Enter gifts, pledges and pledge payments for all Center
contributions.
- Prepare timely acknowledgements for all Center contributions
including tax receipts.
- Maintain records of renewal notices and pledge reminders.
- Reconcile daily entries to deposit slips, credit card
transactions and electronic transactions.
Maintain accurate, complete, and up-to-date donor records in
Raiser’s Edge and Archtics.
- Update donor database with appropriate information
- Send monthly renewal notices and reminders for pledge
payments.
- Communicate foundation benefit limitations with donors.
- Monitor and follow up on outstanding gift match pledges.
Prepare and maintain current documentation for all tasks
performed in the form of written standard operating procedures (SOP).
Prepare and distribute various reports as appropriate.
- Donation balance and tracking reports for all development
initiatives.
- Prospect reports.
- Annual audit reports as requested by the finance department.
- Tailored reports for meetings such as the BOD Development
Committee
Provide support for the finance department and work with
auditors during the annual audit.
Coordinate schedules and revisions for Annual Partner
recognition as outlined per their benefits
Prepare Partners Lounge check in lists for each show.
- Estimate Partners Lounge attendance and identify key patron
attendees; contact necessary solicitors to alert about key patron attendees.
Provide all necessary staff support for the fundraising
initiatives working directly with the Chief Audience Development Officer,
Senior Manager of Development and Senior Manager of Business Engagement
- Coordinate creation and execution of all stewardship and
solicitation letters as needed.
- Prepare donor profiles for solicitation calls.
- Monitor inventory of physical materials.
- Assist in maintaining website updates.
- Follow up and solicit individuals and businesses.
Conduct prospect research, including identifying prospects
for further cultivation, tracking and reporting of potential donors using
Raiser’s Edge and Archtics.
- Coordinate creation and execution of prospect solicitation
as outlined in Development annual plan (i.e., mailings, eblasts, etc.).
Secondary Functions:
- Serve as the ambassador among the Center staff and
volunteers to encourage understanding and appreciation of the various audience
development campaigns.
- Work occasional nights and weekends.
- Complete other projects and duties as assigned.