Event and Conference Coordinator

SUMMARY OF THE POSITION:

Manage and execute small to mid-level events in cooperation with internal departments for events both on and off campus. Assist with other large scale events and major campus events that are being planned in the department.

PRIMARY RESPONSIBILITIES:

• Provide leadership and support by raising the quality of events and the image of the University. 
• Lead and manage assigned events and ensure that Augsburg University events are tied to mission and have a consistent feel that reinforces the university's brand. 
• Provide quality customer service and form positive working relationships. 
• Provide leadership and support to student support staff.

ADDITIONAL RESPONSIBILTIES:

Event Planning & Management

• Independently plan and manage assigned small to mid-level events/portions of events; partner with departments to determine event goals and objectives and final event logistics. 
• Assist with the planning and coordination of large-scale or major campus events. 
• Provide onsite leadership to live events by making real-time, unsupervised decisions, directing staff and volunteers, evaluating risks and course-correcting when necessary to ensure event remains successful, on-budget and mission-centered. 
• Make decisions related to event logistics in partnership with on and off--campus partners including catering, public safety, facilities/custodial, IT, rental vendors, musicians and staff. 
• Collaborate with Marketing and Communications and event clients to maintain master web calendar content of campus events and activities and create brand appropriate event collateral where appropriate. 
• All other duties as apparent or assigned by supervisor(s).

Summer Conference Planning

• Independently plan and manage assigned summer conferences and camps including coordination of residence hall stays, event logistics, contracting, payments and end of summer reports.
• Coordinate with on-campus partners such as Public Safety, campus food service, facilities, custodial and residence life as needed. 
• All other duties as apparent or assigned by supervisor(s).

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

• Typical work environment is an office. 
• Regular phone and computer use. 
• Sedentary work for long periods of time. 
• Infrequent balancing, crouching, driving, kneeling, reaching. 
• Occasional carrying and lifting up to 40 lbs. 
• Long or irregular hours. 
• Intense work environment.

MINIMUM QUALIFICATIONS:

• Bachelor's degree in events, business, communication, liberal arts or a related field 
• 1-3 years of related experience required. Prior experience working in a campus events department may be substituted for post-collegiate experience, where appropriate.

PREFERRED QUALIFICATIONS:

• Experience working in Higher Education preferred; knowledge of AV equipment preferred. 
• Creative, assertive and self-motivated. 
• Ability to prioritize in a fast-paced environment with superb attention to detail. 
• Excellent interpersonal skills, strong organizational skills, strong oral and written communication 
• Understanding of relevant organizational and business processes. 
• Ability to multi-task and maintain deadlines. 
• Ability to work effectively in a diverse work environment. 
• Ability to be attentive to details, be accurate, be precise. 
• Ability to lead/teach. 
• Ability to work in a team environment; work independently or with little supervision 
• Ability to reason/analyze. 
• Ability to maintain confidentiality; demonstrate patience, understanding. 
• Ability to show initiative. 
• Ability to handle frequent interruptions. 
• Ability to manage one or multiple projects.