Event Coordinator/Farmer’s Market Manager - LTE

City of Sun Prairie

Sun Prairie is a vibrant and thriving community located in northeastern Dane county, just east of the City of Madison. The City of Sun Prairie has experienced strong population growth since its incorporation from a village to a city in 1958, undergoing a transformation from a relatively small community of less than 4,000 to an estimated 32,933 today. The City is well situated regionally, with excellent access to major transportation routes and facilities. Known by many as the birthplace of artist Georgia O'Keefe, Sun Prairie benefits from its proximity to the City of Madison and the University of Wisconsin, which provide many amenities, events, and attractions for both residents of and visitors to the Sun Prairie area. Sun Prairie has become known in the region for its high quality of life, its excellent parks and recreation programs, historic downtown, its exceptional public school system, and progressive approach to the development and redevelopment of the community.


Position Details

Event Coordinator/Farmer’s Market Manager - LTE
Southwest Wisconsin
Sun Prairie, WI

Under the leadership of the Economic Development Director, the Event Coordinator/Farmer’s Market Manager LTE is responsible for the implementation, coordination and evaluation of a variety of City-sponsored and Downtown Sun Prairie Business Improvement District-sponsored events, as well as coordinating the Sun Prairie Farmer’s Market. The work is performed under the direct supervision of the Economic Development Director, but required cross-collaboration across a number of different City departments.

This position is a limited term employment opportunity. There will be 540 hours budgeted (approximately 20 hours per week) in 2020. There may be an opportunity to continue into next year, with an additional 1080 hours budgeted (approximately 20 hours per week) in 2021. Hours: Flexible. Must be available to work nights and weekends as needed.

  • Develops plans, organizes and implements major City-wide events (National Night Out, Tree Lighting, Groundhog Prognostication), a variety of Downtown Business Improvement events, program-specific community events, and Sun Prairie Farmer’s Market.
  • Works with City staff and collaborates with all departments to coordinate and facilitate community events and farmer’s market.
  • Develops and maintains community partnerships to facilitate community events and farmer’s market.
  • Evaluates risk and manages liability for community events and volunteers, and recommends necessary action.
  • Evaluates events and makes recommendations for improvement; seeks input from the public, staff and volunteers.
  • Works with City departments and other public agencies to secure necessary permits and permissions.
  • Secures and schedules facilities as needed. Organizes and assists with the preparation of, set up and take down for events; directs work of parks and other support staff in the preparation, setup and takedown of events.
  • Promotes community events utilizing media releases, social media, and other advertising methods and techniques.
  • Utilizes seasonal employees and volunteers to assist with community events; recruits, trains, schedules and evaluates seasonal employees and volunteers. Oversees the Farmer’s Market Assistant Manager position.
  • Provides guidance about events to the Tourism Commission, BID and Farmer’s Market Advisory Board.
  • Serves as point of contact at special events; may require weekend and holiday work hours.
  • Other duties as assigned.


  • Graduation from an accredited college or university with a Bachelor’s Degree in Recreation/Parks Management, Communications, Event Planning, Public Relations, Marketing or a related field is desired.
  • A minimum of one year of experience in the coordination of and/or planning special events, or any equivalent combination of training and experience which provides the knowledge, abilities and skills listed below.


  • Knowledge of methods and principles involved in the planning and organization of community events.
  • Knowledge of the general use of office equipment including computers, smartphones, and relevant software programs.


  • Must be 18 years of age or older
  • Ability to multi-task and prioritize workload; manage and meet deadlines.
  • Ability to establish and maintain effective working relationships with supervisors, coworkers, community business partners, private donors and the general public.
  • Ability to maintain appropriate records and files related to community events and sponsorship records.
  • Skill in oral and written communications, public relations, networking, and relationship building.


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