Event Coordinator

Shepherd Express

The Shepherd Express is the largest, locally owned, alternative news publication in the State of Wisconsin. Covering local news, arts, culture, politics and entertainment since 1982, the Shepherd Express is devoted to bettering our community and enriching our readers through uncommon news coverage and honest writing. If you believe in fighting for social justice, environmental protections, civil rights, women’s rights and building a rational and fair community, and want to work for an institution that shares your values, please consider the Shepherd Express.

Locally owned and published by Editor Louis Fortis, the Shepherd Express has thrived and grown into the most trusted source of news for over 250,000 readers in the greater Milwaukee area (Milwaukee, Washington, Waukesha, Ozaukee and Racine counties). The Shepherd Express is willing to challenge vested interests. Our readers are better educated and more involved than the average person, understand and appreciate an ethical local news source. We distribute monthly to more than 800 high-traffic locations in the five-county area.


Position Details

Event Coordinator
Southeast Wisconsin
Milwaukee, WI

Shepherd Express is seeking to hire an Event Coordinator. We are looking to hire an experienced, take-charge professional with ability to manage Shepherd Express’s special events. The Event Coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal staff and external customers. Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work occasional evenings and weekends.

Event Planning and Production:

  • Execute event planning and production for all Shepherd Express events 
  • Negotiate contracts and book venues, arrange food and beverage, order supplies and audiovisual equipment, order event signs, and ensure appropriate event décor 
  • Create agenda and attend weekly Marketing Meetings 
  • Attend weekly Sales Meetings 
  • Sell vendor booths for events along with sales staff 
  • Sell sponsorships for events along with sales staff
  • Coordinate marketing and promotional materials for events with creative staff including one-page sales sheets, vendor agreements, legal contracts and sponsorship opportunities 
  • Coordinate event landing pages, ticketing pages and social media pages with creative and digital staff 
  • Conduct basic research, make site visits, and find resources to help staff make decisions about event possibilities 
  • Create and revise room layouts for each event 
  • Propose new ideas to improve the event planning and implementation process 
  • Serve as liaison with vendors on event-related matters 
  • Manage event staffing for events 

Event Administration:

  • Prepare budgets and provide periodic progress reports to management staff for each event project 
  • Keep track of event finances and provide financial reports 
  • Coordinate scheduling of events on events calendar 
  • Excellent communication skills, including writing, proof reading skills, and speaking. 
  • Ability to manage multiple projects and work assignments for a variety of staff and volunteers. 
  • Excellent interpersonal skills both in person and by phone 
  • Ability to accomplish projects with little supervision
  • Fantastic customer service ethic and high expectations for quality 
  • Bachelor’s degree preferred; significant work experience in events can substitute for the degree 
  • Preferably at least 5 years-experience coordinating special events or related activities
  • Proficient using Microsoft Office software including Word, Excel and PowerPoint
  • Competitive Base salary 
  • Company provided laptop 
  • Hybrid Workplace
  • Medical and dental benefits
  • Paid time off and holidays

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