Event Production Intern

Do you love downtown Milwaukee and are interested in event planning and marketing? Westown Association is seeking an Event Production Intern for summer/fall 2022 (May-September).

Westown Association is seeking an Event Production Intern for summer/fall 2022. The primary focus of the internship will be on coordinating the Milwaukee Night Market and the Westown Golf Open, as well as additional office and marketing tasks.

This internship is for students with an interest in event planning and marketing, and are majoring in public relations, marketing or any communications related field. We’ll also work to help the student meet school credit requirements.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Event coordination of the Milwaukee Night Market - Intern will assist staff with organization, planning and execution of the Milwaukee Night Market on West Wisconsin Avenue on Wednesdays June 15, July 13, August 17 and September 21.

Duties include:

• Preparing vendor materials
• Organizing & maintaining inventory of event supplies
• Assisting with vendor load-in & greeting entertainment
• Assisting with bar operations including moving inventory, cash drops and other help where needed
• Assisting with distribution of marketing materials
• Intern is required to be available on June 15, July 13, August 17 and September 21 from 10AM-11PM for on-site assistance which includes event set-up & take-down, beverage sales & inventory & customer assistance.
• Event set-up & take-down requires tasks including moving tables, tents, cases of beer and liquor, fencing and other heavy and large items. Must be able to lift 50+ lbs. and be on feet for long periods of time.

Event coordination of the 9th Annual Westown Golf Open - Intern will assist staff with organization, planning and execution of the Westown Golf Open at Western Lakes Golf Club on Monday, September 12.

Duties include:

• Preparing & maintaining registration database
• Organizing & maintaining inventory of event supplies
• Raffle prize & silent auction item solicitation
• Organizing raffle & silent auction packages
• Organizing golfer gift bags
• Updating golf outing content on westown.org
• If schedule allows, intern is encouraged to attend the Westown Golf Outing on September 12 from 6AM–6PM for on-site assistance which includes set-up & take-down, golfer registration & raffle ticket sales.

GENERAL RESPONSIBILITES:

Intern will assist Marketing & Events Director with general marketing and office management tasks such as:

• Preparing monthly email newsletters & event email blasts
• Preparing social media posts for Westown social media channels
• Maintaining westown.org content & images
• Maintaining databases, mailing lists & vital records
• Assisting with graphic design work
• Creating & updating Westown Intern Manual
• Assisting with preparation of other potential events including membership mixers and stakeholder meetings
• Helping with general office functions including mass mailings, meeting preparation, office maintenance and other projects as assigned by the Marketing & Events Director

• Sophomore, Junior or Senior college standing & enrolled in a college pursuing a degree in public relations, marketing or other communications related fields
• Strong written & oral communication skills
• Organized, detail-oriented & capable of managing multiple tasks
• Self-starter who is energetic, outgoing & learns quickly
• Ability to work with a variety of professionals to keep projects on track
• Ability to work under deadlines with creativity & a sense of humor
• Experience with Microsoft Office programs
• Experience with various social media platforms
• Those with knowledge in graphic design, photography & Word Press are encouraged to apply
• Familiarity with downtown Milwaukee is helpful
• Prior office experience is preferred
• Candidate should expect to work at event sites that will require exceptional physical activity
  

Candidate must be able to meet the following time requirements:

• Start date flexible, but ideally would begin mid-May 2022
• Work within a consistent schedule during normal office hours, preferably 2-3 days per week
• Flexible scheduling, 12 hours per week minimum
• Additional hours may be required during event weeks:

1. Required to be available – Milwaukee Night Market: Wednesdays, June 15, July 13, August 17 and September 21 from 10AM-11PM
2. Encouraged to be available – Westown Golf Open: Monday, September 12 from 6AM-6PM

Although this internship is unpaid, it can be structured for school credit. Intern can expect to build their portfolio and experience while having access to a network of downtown professionals.

Parking is provided.

*To ensure a safe and healthy work environment, Westown Association strongly recommends anyone applying for this internship to be completely vaccinated or in the process of being completely vaccinated due to the position’s high level of interaction with the public.