Event Specialist

Position Purpose:

The Event Specialist supports the Global Content & Programming team in delivering exceptional experiences designed to amplify and advance HIMSS’ impact and mission. The primary purpose of this position is to provide event-related support for HIMSS in-person and virtual events within a team environment as assigned by the Senior Manager, Events.

Essential Functions:

• Serves as main point of contact for speakers, from initial confirmation, prep call coordination, and presentation collection to onsite support and honorariums 
• Maintains all speaker (contact information, bio, headshot, etc.) and session (title, abstract, scheduling information) assets for upload into Events Air 
• Serves as a liaison between Events and Sales to support sponsorship opportunities that include a speaking component 
• Reconciles onsite registration information with Sponsorship, Customer Service, and Marketing 
• Supports Event Lead on day-to-day registration management and operations, including responding to questions and resolving concerns regarding registration using pre-established guidelines 
• Coordinate the overall attendee and exhibit services survey 
• Plan and coordinate food and beverage orders for all internal meetings. 
• Maintain and manage HIMSS global events calendar and a list of competitive events 
• Coordinate website management with internal stakeholders 
• Support Global Content & Programming team with administrative duties as needed, including scheduling internal and external conference calls, preparing agendas, taking meeting minutes, etc. 
• Complete all tasks and projects as assigned and ensure timely delivery based on deadlines 
• On-site support and travel required approximately three times a year

Other Functions:

• All duties as assigned to achieve HIMSS goals and objectives. 
• Perform other related duties as required or assigned that contribute to the effectiveness of the department and to accomplish strategic goals and objectives.

What you will need to be successful:

• Bachelor’s Degree in a Business-related field, Hospitality, or Project Management. 
• Minimum of three (3) years’ work experience in meeting services. 
• Highly developed oral and written communication skills and outstanding interpersonal skills. 
• Experience in the development of formal project plans and budgets as well as the use of appropriate planning and budgeting techniques is essential. 
• Computer literate with experience using MS Suite of products with knowledge of spreadsheets, charting, and data base management software. 
• Experience using content management software (Events Air, Cvent, etc) a plus!

Why we love HIMSS, and why you will, too:

• Diverse, collaborative, and winning team environment. 
• Flexible working arrangements, opportunity to work hybrid. 
• Comprehensive healthcare coverage. 
• Generous paid time off, including time off to volunteer! 
• Wellbeing programs to support all of your emotional, physical, and financial needs E
• mphasis on continuous learning and development.

Are you a Changemaker? Together, we’ll do amazing things for healthcare.