Events and Stewardship Administrator

The Administrative Office, Events and Stewardship Administrator will support the School’s fundraising and engagement activities, which are critical to the School’s fundraising and alumni/ae relations program. This position will interact primarily with staff and faculty but also with alumni/ae, donors, parents of students and volunteers. The position reports to the Director of Institutional Advancement.

Office Administration Responsibilities – Gift Processing (25%)

• Support gift processing activities, gift acknowledgment production and donor records maintenance by helping with the following; Depositing checks, entering information in Raisers Edge and processingacknowledgment letters 
• Work on other database projects as assigned

Office Administration Responsibilities (25%)

• Maintain supplies 
• Maintain paper-based donor files as needed 
• Coordinate mailings 
• Provide support for fundraising efforts, such as annual fund events 
• Secure meeting space for onsite meetings. 
• Ensure any technology and/or refreshments are provided 
• Provide administrative support as requested

Events Administration Responsibilities (25%)

• Set up, monitor and download event registrations in Raisers Edge, both for non-fee and fee-based events 
• Export registrations from Raisers Edge and print name tags 
• Work with on-site catering to develop menus and execute food plan 
• Work with outside vendors to provide linens, flowers, gifts, and music 
• Support hosts for offsite events 
• Conduct post-event analysis to determine effectiveness

Stewardship Administration Responsibilities (25%)

• Coordinate implementation of stewardship plan for top 200 donors 
• Record all stewardship actions on donor records 
• Report on annual grants received 
• Solicit personal stewardship letters from faculty department chairholders 
• Coordinate special stewardship projects

Perform other duties as assigned by the Director of Institutional Advancement or by other Advancement staff

Experience:

• College degree required 
• Excellent, accurate computer skills, including knowledge and experience with Microsoft Office 
• Event coordination experience preferred 
• Strong written and verbal communication skills and grammar/proofing skills 
• Strong customer service skills 
• Comfortable and competent style working with alumni/ae, donors, and volunteers 
• Ability to manage multiple projects 
• Strong and demonstrated organizational skills 
• Motivated team member