Events and Stewardship Administrator

St. Paul Academy and Summit School

St. Paul Academy and Summit School is an Independent (private) K-12 educational institution dating back to 1900 and located in St. Paul, Minnesota. With approximately 900 students, St. Paul Academy and Summit School is accredited by ISACS and is a member of the NAIS.

Position Details

Events and Stewardship Administrator
Twin Cities Metro
St. Paul, MN

The Administrative Office, Events and Stewardship Administrator will support the School’s fundraising and engagement activities, which are critical to the School’s fundraising and alumni/ae relations program. This position will interact primarily with staff and faculty but also with alumni/ae, donors, parents of students and volunteers. The position reports to the Director of Institutional Advancement.

Office Administration Responsibilities – Gift Processing (25%)

  • Support gift processing activities, gift acknowledgment production and donor records maintenance by helping with the following; Depositing checks, entering information in Raisers Edge and processingacknowledgment letters 
  • Work on other database projects as assigned

Office Administration Responsibilities (25%)

  • Maintain supplies 
  • Maintain paper-based donor files as needed 
  • Coordinate mailings 
  • Provide support for fundraising efforts, such as annual fund events 
  • Secure meeting space for onsite meetings. 
  • Ensure any technology and/or refreshments are provided 
  • Provide administrative support as requested

Events Administration Responsibilities (25%)

  • Set up, monitor and download event registrations in Raisers Edge, both for non-fee and fee-based events 
  • Export registrations from Raisers Edge and print name tags 
  • Work with on-site catering to develop menus and execute food plan 
  • Work with outside vendors to provide linens, flowers, gifts, and music 
  • Support hosts for offsite events 
  • Conduct post-event analysis to determine effectiveness

Stewardship Administration Responsibilities (25%)

  • Coordinate implementation of stewardship plan for top 200 donors 
  • Record all stewardship actions on donor records 
  • Report on annual grants received 
  • Solicit personal stewardship letters from faculty department chairholders 
  • Coordinate special stewardship projects

Perform other duties as assigned by the Director of Institutional Advancement or by other Advancement staff


  • College degree required 
  • Excellent, accurate computer skills, including knowledge and experience with Microsoft Office 
  • Event coordination experience preferred 
  • Strong written and verbal communication skills and grammar/proofing skills 
  • Strong customer service skills 
  • Comfortable and competent style working with alumni/ae, donors, and volunteers 
  • Ability to manage multiple projects 
  • Strong and demonstrated organizational skills 
  • Motivated team member

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