Events Assistant

This is an opportunity to work with the Best. We are Michael Best & Friedrich, LLP. We are a full-service law firm with more than 350 lawyers and technical professionals who work in collaborative, interdisciplinary practices to serve clients around the world. We work with companies in all kinds of industries, as well as trade associations, nonprofits, educational institutions, governments, family trusts, and high-net-worth individuals. Since our firm’s founding in 1848, we’ve continuously evolved to meet our clients’ changing needs and expectations. One thing remains the same: For generations, clients have relied on Michael Best for exceptional legal service and business acumen.

Michael Best & Friedrich LLP is seeking an Events Assistant to join our Waukesha office. Reporting to the Events Manager, this person will assist with day-to-day administrative, planning, tracking, and research activities supporting Firm events, conferences, sponsorships, and special projects.

What You'll Be Doing

• Assist the Events Manager with the researching, planning, coordinating, and execution of firm events
• Perform post-event follow-up tasks
• Coordinate the logistics for sending marketing items to conferences and attend, as necessary
• Work with CRM & Digital Marketing Strategist to manage event mailing lists pre-event, event invitations, and CRM updates post-event
• Work with Graphics team to design event invitations, and research and order event promotional items
• Work with Business Development team on new event request forms and incorporate event metrics and data in overall tracking analytics
• Track event marketing equipment such as signage, easels, tablecloths, etc.
• Travel to local and regional offices as necessary for event execution 
• Work with Professional Development Department regarding Firm-sponsored events that may be CLE-eligible
• Other projects as assigned

Adaptability:

• Ability to learn and embrace new skills and best practices as the position evolves and Firm needs change. 
• Ability to work well under pressure and meet tight deadlines.
• Ability to work well independently as well as effectively within a team.
• Ability to manage numerous competing priorities effectively, under tight deadlines with minimal guidance.

Collaboration:

• Ability to develop relationships and foster teamwork at all levels of the Firm.
• Actively participating as a team member in a collaborative environment.
• Proven organizational and project management skills; working between different departments to accomplish tasks.

Communication:

• Excellent oral and written communication skills.
• Excellent interpersonal skills and ability to work effectively with a diverse group of internal and external clients, attorneys, and staff.
• Ability to manage confidential information and sensitive situations with tact and discretion.

Excellence:

• Strong organizational skills and attention to detail.
• Reliability, flexibility, and adaptability in a team and service-oriented environment.
• Ability to organize, prioritize, and multi-task in a time-sensitive environment while maintaining the highest standards of work quality.
• Ability to produce quality work in a fast-paced dynamic environment, including prioritizing numerous tasks and completing them under time constraints.
• Ability to identify and accomplish long and short-term goals, projects, and activities.

Knowledge Base & Education:

• Bachelor’s degree required: marketing preferred but will consider other business focuses.
• Advanced level proficiency of Microsoft applications.
• Use of 3E, BigSquare, PowerBI, and/or Legal 360 is a plus.
• Proficient in using virtual webinar platforms; GoToWebinar, Microsoft Teams, and Zoom experience is a plus.
• Customer Relationship Management (CRM) system experience preferred. Legal360 and Vuture experience is a plus.

Problem Solving Skills:

• Ability and confidence to identify and analyze issues, make decisions, and initiate actions/solutions.
• Ability to respond to unexpected challenges, including proactively developing innovative solutions to complex problems while maintaining a professional demeanor.

Professionalism:

• Ability to maintain composure and demonstrate good judgment.

Other:

• Ability to work 40 hours per week.
• Valid authorization to work in the U.S.

At Michael Best, we are proud to offer a comprehensive and competitive Total Rewards package that provides a variety of resources designed to enhance its employees’ overall well-being, both at work and at home. Competitive base pay, outstanding benefits, opportunities for learning and growth, all programs designed to help you plan for the future, and perks that inspire your downtime are all part of our total compensation package.

Learning and Growth

• Challenging and Dynamic Role
• Career Development Planning
• Professional Growth Opportunities
• Performance Management and Coaching
• Specialized Training Programs

Health & Wellness

• Medical
• Dental
• Vision Care
• Health Savings Accounts
• Flexible Spending Accounts
• Wellness Program
• Employee and Family Assistance Program

Total Compensation

• Competitive Base Pay
• Annual Merit Review/Incentive Pay
• Outstanding Benefits Generous PTO Plus 10 Paid Holidays
• Performance Recognition

Planning for the Future

• 401(k) with Company Match
• Short Term Disability Plan
• Long Term Disability Plan
• Life Insurance
• Critical Illness Insurance
• Parental/Family Leave

Culture and Workplace

• Respected Organization with Collaborative Culture
• Growing Firm with an Exciting Future
• Healthy Work-Life Balance
• Contemporary Work Environment
• Positive and Respectful Work Climate