Events Coordinator

Hooper Corporation

Hooper Corporation is your full-service electric power and mechanical contractor. Headquartered in Madison, Wis., since 1913, Hooper has extensive experience in completing large and complex projects and is capable of traveling throughout the continental U.S. and Canada.

We are dedicated to meeting customer needs and committed to making your vision a reality. Our employees are top-rated in design, engineering, project management, and business skills. We pride ourselves on the continued education our employees pursue to remain at the top of their game throughout employment.

Community involvement is at the core of our values as we seek to give back to the communities in which we live and work. The Hooper Foundation was established to ensure we support our communities through financial contributions.

Hooper’s pursuit of excellence has won us numerous awards and recognition. We are actively involved in the advancement of Building Information Modeling (BIM), Leadership in Energy and Environmental Design (LEED), and Lean Construction. It is our goal to remain ahead of the curve in construction technology and methods.

Hooper has developed one of the best safety models in the industry. Our Safety Department continuously works to improve upon our already high expectations set for the field and office. Development of computerized training has significantly impacted our company and has allowed our Safety Department to flourish.

https://www.hoopercorp.com/

Position Details

Events Coordinator
Job
Part-time
Office/WFH
100% remote
6/26/2025
Southwest Wisconsin
De Forest, WI

General Summary:

This role manages the planning, coordination and execution of external and internal events, including logistics, staff coordination, and communications.

Principal Accountabilities:

  • Plan, organize, and coordinate the company’s participation in trade shows, expos, community festivals, business networking events while supporting internal employee engagement activities.
  • Coordinate event logistics, including registrations, booth setup, branded materials, shipping, and staff or volunteer scheduling.
  • Manage event calendars, RSVP lists, ticket distribution for sponsored events, and all related event communications.
  • Maintain event documentation, reports, and conduct post-event evaluations to assess success and areas for improvement.
  • Work with the marketing team to manage event inventory—such as signage, giveaways, and displays—and ensure a consistent brand presence and professional representation.
  • Performs other duties and responsibilities as assigned.

Knowledge, Skills and Abilities Required:

  • Experience: At least 3 years of experience in event coordination and executive engagement
  • Technical Skills: Microsoft software proficiency
  • Behavioral Skills: Organizational skills, time management skills, proven ability to work autonomously while thriving in collaborative team environments

Description of Physical Working Environment:

  • Primarily office-based, with occasional travel to field locations or corporate meetings. Availability of working some evenings and weekends based on event schedules.
  • Ability to lift and transport event materials (with reasonable accommodation)

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