Executive Administrative Assistant

If you want to be part of an organization that is playing a vital role in crafting the future of Wisconsin, the University of Wisconsin-Milwaukee (UWM) is the place for you. University Information Technology Services (UITS) is seeking an Executive Administrative Assistant for the Office of the Chief Information Officer. UITS provides core technology infrastructure and services to faculty, staff and students for teaching, learning, and research. If you’re passionate about being part of a dynamic and talented team of technology professionals, then look no further. UWM, a doctoral/research intensive university, is Wisconsin’s premier public urban university and offers a comprehensive liberal arts and professional education at the undergraduate and graduate level to over 29,000 students. UWM takes pride in being a student-centered institution that is deeply committed to diversity in its student body, faculty and staff, and programs. Our tree-lined, 104-acre campus is located on Milwaukee’s upper-east-side, one of the city’s most attractive residential areas and home to many faculty, staff, and students. For more information, please visit our website at www.uwm.edu

Reporting to the Associate Vice Chancellor and Chief Information Officer, this position provides support to the AVC/CIO and designees. This position performs paraprofessional work of considerable difficulty and independence. The Executive Administrative Assistant is responsible for managing all of the program support assistance needs of the AVC/CIO, including managing appointment calendars, which are complicated and change frequently. This position also provides assistance to the AVC/CIO including arranging for and setting up the details of division-wide meetings and special events, as well as performing other duties which support the mission of the Office of the Chief Information Officer. Work is performed in a busy office environment, where priorities quickly change and interruptions are common.

Minimum Qualifications:

• Minimum 2 years of experience serving as first point of contact in a department or office
• Experience using common business productivity software and applications (e.g., word processing, spreadsheets, databases, presentation software, electronic calendars, etc.)
• Evidence of experience organizing the work of others (e.g., organizing and prioritizing multiple or complex projects, managing multiple schedules and deadlines, etc.)

Preferred Qualifications:

• Evidence of experience working with customers to assess their needs in an effort to meet/exceed requirements and expectations and deliver high-quality products and services
• Experience speaking on behalf of administrator(s) regarding a variety of administrative and programmatic matters
• Evidence of experience gathering, organizing, maintaining and archiving data, information and/or records manually and/or through computer-based applications
• Experience planning and organizing conferences, retreats, meetings, and/or annual events for administrator(s)
• Experience researching, developing, and composing presentation materials (i.e., letters, memos, or reports) and speeches for administrator(s) in a variety of settings (i.e., publications, web site, etc.)
• Evidence of experience developing networks and building alliances; collaborating across boundaries to build strategic relationships and achieve common goals
• Experience using WordPress

Salary is commensurate with professional qualifications and work experience and includes a comprehensive benefits package covered under the Wisconsin Retirement System. The University contributes towards the cost of several benefit plans, which is a valuable piece of your total compensation. We also offer a casual work environment, flexible work scheduling, and other work life benefits. Affordable day care and health/fitness facilities are on-site.