Executive Assistant

SUMMARY OF THE POSITION:

The mission of the Marquette University High School’s Executive Assistant for the Principal & AP for Academics is to provide data administration, word processing, webpage management, and the coordination of various activities for the Principal & AP for Academics in their leadership and service of the mission of MUHS. The ideal candidate will demonstrate a passion for Marquette University High School and a desire to make an impact on the future of the school.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Oversees the Principal’s calendar and schedule meetings as needed 
• Prepare the weekly employee bulletin and send to all employees
• Provide support to the Principal for all forms of communication from the Academic Office - memos, letters, surveys - internal and external
• Assist the Principal with correspondence to the Board of Directors and board committees
• Arrange for food, refreshments for all meetings as instructed by the Principal, and assist in the planning of employee events
• Assist with the main office and instructional program budgets
• Assist with the development of the annual school calendar
• Schedule meetings and observations with faculty members as needed 
• Oversee general operations of the main office
• Coordinate the assignments of internal substitute teachers
• Help with various projects for summer school
• Assist faculty and other departments with catering needs
• Assist with the planning and coordination of academic events 
• Complete other tasks as assigned by the principal

QUALIFICATIONS: 

Three to five years of office-related experience with demonstrated proficiency in Microsoft Office & Google Suite software and database management software programs along with familiarity of working in an educational setting. This position requires independence, detail-orientation, initiative, along with strong interpersonal, organizational, time management, and communication skills. 

SUPERVISION RECEIVED:

This position is supervised by the Principal.

TERMS OF EMPLOYMENT:

This is a 12-month position. It may require occasional evening/weekend hours to coordinate with the School’s activities. It requires frequent contact with others, repetitive motion, and some bending/lifting and requires the use of computer and office equipment. 

WORKING ENVIRONMENT:

This description documents the general nature and level of responsibility associated with this position. It is not intended to be a comprehensive list of all activities, duties, and responsibilities required. It is not intended to limit or modify the right of any supervisor to assign, direct, and monitor the work of employees under supervision.