Executive Assistant

The Executive Assistant will perform an essential administrative support role for the company’s CEO and Chief of Staff & Operations. We’re a small, but growing, full-time team providing video and photography services for a variety of brands including weddings and corporate clients. A successful EA will coordinate a variety of administrative and logistical duties coming from the CEO and Chief of Staff to the rest of the team and provide essential support functions for the Director of Personnel.

• Join the Chief of Staff and Operations on all planning calls with clients to generate event itineraries. Review all event itineraries and send to production teams. 
• Review contracts before shoots and events to ensure all creative deliverables are appropriately staffed and covered. 
• Manage all mail, files, and paperwork for CEO and COS. 
• Support digital marketing efforts for multiple brands. 
• Ensure public and private office spaces are well maintained. 
• Track all expenses and coordinate financial reviews with an outsourced bookkeeper. 
• Process reimbursement requests for all staff. 
• Coordinate new hire onboarding processes with the Director of Personnel. 
• Order and maintain all office and kitchen supplies. 
• Oversee all office administration, including ordering supplies, organizing and cataloging expenses, and taking care of in-office guests.
• Maintain and organize schedule, task lists, and internal meetings for CEO and COS.

• Minimum 2 years comparable experience 
• Stringent attention to detail
• Proficiency in Adobe Photoshop and InDesign preferred 
• Proficiency in Google Sheets, Docs, and Gmail

• Salary commensurate with qualifications and experience
• Full health, vision, and dental
• Short and longterm disability options
• Simple retirement program
• Paid vacation time