Executive Assistant

OpenBox Creative

OpenBox Creative, LLC is a visual and experiential media company with brands in wedding production (specifically videography, photography, and entertainment) as well as corporate video production and filmmaking. Our team is quickly growing! We offer competitive compensation and benefit packages, as well as a company culture that prioritizes independence and freedom. 


Position Details

Executive Assistant
Southeast Wisconsin
Brookfield, WI

The Executive Assistant will perform an essential administrative support role for the company’s CEO and Chief of Staff & Operations. We’re a small, but growing, full-time team providing video and photography services for a variety of brands including weddings and corporate clients. A successful EA will coordinate a variety of administrative and logistical duties coming from the CEO and Chief of Staff to the rest of the team and provide essential support functions for the Director of Personnel.

  • Join the Chief of Staff and Operations on all planning calls with clients to generate event itineraries. Review all event itineraries and send to production teams. 
  • Review contracts before shoots and events to ensure all creative deliverables are appropriately staffed and covered. 
  • Manage all mail, files, and paperwork for CEO and COS. 
  • Support digital marketing efforts for multiple brands. 
  • Ensure public and private office spaces are well maintained. 
  • Track all expenses and coordinate financial reviews with an outsourced bookkeeper. 
  • Process reimbursement requests for all staff. 
  • Coordinate new hire onboarding processes with the Director of Personnel. 
  • Order and maintain all office and kitchen supplies. 
  • Oversee all office administration, including ordering supplies, organizing and cataloging expenses, and taking care of in-office guests.
  • Maintain and organize schedule, task lists, and internal meetings for CEO and COS.
  • Minimum 2 years comparable experience 
  • Stringent attention to detail
  • Proficiency in Adobe Photoshop and InDesign preferred 
  • Proficiency in Google Sheets, Docs, and Gmail
  • Salary commensurate with qualifications and experience
  • Full health, vision, and dental
  • Short and longterm disability options
  • Simple retirement program
  • Paid vacation time

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