Executive / Corporate Communications Assistant


What You Can Expect from Ulteig:

Ulteig is a purpose driven organization that has built a culture focused on people – both our clients and our employees for over 75 years. Working at Ulteig is more than a job, it means you will have the opportunity to make a difference by creating and solving for a sustainable future. We realize that a huge part of our success has relied heavily on the dedication and focus of our workforce; this is why we make investing in our employees a top priority. Being 100% employee-owned means, we take our own success and the success of our clients personally.

We offer our team members:

  • Flexible Workplace 
  • Employee Ownership 
  • Competitive Pay 
  • Comprehensive Benefits Package 
  • Collaborative Environment 
  • Innovative Culture

Our vision is to be the most trusted partners transforming our world’s critical infrastructure. Ulteig connects people and resources to develop compelling, integrated solutions across multiple Lifeline Sectors®, including power, renewables, transportation and water. Ulteig's footprint spans the country and leverages its expertise with a wide range of public and private clients.

At Ulteig, we deeply care and listen to the needs of our team to ensure they are comfortable and have the necessary tools to be productive whether they choose to work remotely, hybrid or in office. We strive to allow a balance and separation between home and work life and provide support and a flexible working schedule so that employees are able to focus on what's important to them. Our offices are currently open, and employees have the option of accessing them to work. We will continue to monitor and respond to COVID-19 proactively to ensure the safety of our valued employees.

If you would like to be a part of a company that empowers their employees, apply today!


Position Details

Executive / Corporate Communications Assistant
Twin Cities Metro
St. Louis Park, MN

The Opportunity:

The Executive/Corporate Communications Assistant provides executive support to the Chief of Staff/Vice President of Corporate Communications as well as administrative support to the Corporate Communications team. The Executive/Corporate Communications Assistant serves as a liaison to senior management teams and supports activity associated with the board of directors. The Executive/Corporate Communications Assistant must be creative and enjoy working in a fast-paced entrepreneurial environment that is results-driven.

What You’ll Do:

Chief of Staff, VP Corporate Communications

  • Communicates on behalf of the Chief of Staff/VP Corporate Communications with Board members, company leaders and external constituents on matters related to C-level initiatives; effectively communicates and collaborates with other Executive Assistants and Administrative Assistants across the organization. 
  • Exercises impeccable discretion/confidentiality and judgement; exhibits comfort and confidence working with senior leaders in the organization. 
  • Oversees a variety of special projects and enterprise-wide initiatives, including those of a sensitive or confidential nature. 
  • Prepares and delivers critical materials for meetings with the board of directors and other senior audiences, including agendas, presentations and scorecards. 
  • Manages calendar/schedule, travel arrangements/logistics and expense reports. 
  • Expeditiously follows-through on projects to successful completion, often with deadline pressures; prioritizes conflicting needs. 
  • Works closely and effectively with other C-level executives to keep them well-informed of upcoming commitments and responsibilities, following up appropriately. 
  • Anticipates and proactively manages potential challenges and conflicts, having a sense for the issues taking place in the environment and keeping the appropriate parties updated. 
  • Serves as a back-up to the CEO Executive Assistant

Corporate Communications Staff Support

Supports general communications functions, including event and meeting planning:

  • Quarterly all-employee Town Halls and other large-scale, company-wide meetings;
  • PowerPoint presentation formatting and content/data collection, technical setup and coordination with IT partners, invitation process, dry-run scheduling and post-meeting survey management.
  • Digital signage access and administrative support.
  • Administration of Leadership Open Forums, including scheduling, invitations and post forum follow-up.
  • Administrative support and content updates for company-wide and Corporate Communications intranet sites (Thought leadership, etc.)

Manages a variety of special projects, which may have organizational impact.

Updates and maintains the department’s scorecard/KPIs.

Schedules meetings and arranges travel for Corporate Communications staff.

Manages invoices and payment.

What We Expect from You:

  • A two-year technical degree or bachelor’s degree is preferred. 
  • Five to 10 years of experience supporting C-Level Executives, preferably in a professional services environment. 
  • Advanced skills in Microsoft Office (PowerPoint, Excel, Word, Outlook). 
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. 
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, working steadily under pressure at times, while demonstrating the highest level of customer/client service and response. 
  • Demonstrated approach to anticipating conflicts and solving problems, with strong decision-making capability. 
  • Strong interpersonal skills and the ability to build positive working relationships with stakeholders, including senior leaders, staff, board members and external partners. 
  • Expert level of written and verbal communication skills. 
  • Forward-looking thinker, who seeks opportunities and proposes solutions. 
  • Highly resourceful team-player, with the ability to also be extremely effective working independently, taking projects from conception to completion. 
  • Ability to meet deadlines in a fast-paced environment, proactively manage shifting/competing priorities and provide short-notice after-hours support (i.e., crisis management) 
  • Willingness to embrace and exemplify Ulteig’s values. 
  • Corporate Communications experience preferable. 
  • Project management experience helpful. 
  • Requires the ability to travel (10%). 
  • Requires a valid driver’s license and insurable driving record. 
  • Must have permanent authorization to work in the US.

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