Licensing and Marketing Coordinator

PlayMonster, LLC.

Looking for Playful Monsters to join our Team!

Who we are:

PlayMonster’s mission is to make a difference in people’s lives by bringing the Power of Play to children, families and adults around the world every day… and have fun doing it!

Located in Beloit, Wisconsin, about an hour from Madison and Milwaukee, our team creates, manufactures and markets toys, games and puzzles with this mission in mind. We welcome diversity of background and thought, and we practice inclusion of that diversity.

Position Details

Licensing and Marketing Coordinator
Southwest Wisconsin
Beloit, WI

We are currently looking for a dedicated and determined yet playful monster to join our team. To be successful you must have the right blend of drive, enthusiasm, and flexibility that will allow you to work without direct supervision to get time sensitive work accomplished in both our Licensing and Marketing Departments.

The work consists of, but not limited to, coordinating licensing efforts with product development, marketing and operations. Then submitting to entertainment licensors for approvals prior to final development and production.

This is an entry-level position with the following qualification:

  • Office experience in a fast paced work environment 
  • High level of professionalism and confidentiality 
  • Strong organizational and interpersonal skills 
  • Strong communication skills, both written and oral 
  • Agility to successfully multi-task 
  • High understanding of the importance of details 
  • Strong understanding that timing is everything and is able to prioritize urgency and meeting deadlines 
  • Intermediate or better experience with Microsoft Office Suite 
  • Associates Degree or better, preferred 
  • 2-4 years experience in Licensing/Consumer Products or similar, preferred.

PlayMonster, LLC. offers growth potential for those monsters who are looking for a challenge. As a company we have excellent benefits and perks. We work hard but have fun in the process.


In coordination with the licensing, product development, marketing, and operations teams, the Licensing/Marketing Coordinator will manage the Licensor Submissions and Approvals process, from concept to final samples, ensuring accuracy and ultimately approval resubmissions in all stages of development as contractually required, prior to production of the products. This role will also champion all Licensor forecasting and royalty reporting submissions, in coordination with finance and the relevant brand teams and provide administrative support work specific to the marketing department.


  • Manage the licensed product approvals for all new consumer products, working with various high-profile licensors, within their respective product approval systems/portals and development processes 
  • Ensure compliance of all licensor standards and requirements, spearheading the approval of all product submissions, showroom displays, marketing elements; maintaining all necessary records and detailed documentation throughout the approval process 
  • Monitor process from all stages of development, working with brand managers, product development, design/creative and marketing to ensure that feedback and revisions are received in a timely basis, and that all contractual milestones are achieved in the development calendar for each licensed product 
  • Participate in reviews with Licensed partners to ensure all requirements are met for each project 
  • Communicate and maintain detailed documentation with internal teams, such as feedback, next steps, any communication, etc. 
  • Download and maintain Licensor assets 
  • Drive continuous improvement by recommending changes to internal processes & procedures 
  • Ensure contractual compliance by managing licensor Forecasting requirements 
  • In coordination with finance, manage quarterly distribution of Royalty Reports 
  • Competitive research for multiple products 
  • Collect date from cross functional team members to complete forms 
  • Assist executing a variety of marketing programs and promotions 
  • Update game testing database and contact additional game groups/cafes 
  • Create visually appealing PowerPoint presentations 
  • Spreadsheet and data analysis 
  • Participates, with some supervision, in broad and varied assignment.


  • 2-4 years’ experience in Licensing/Consumer Products or similar 
  • 1-2 years of consumer goods experience 
  • Bachelor’s degree in Marketing or related field preferred 
  • Unparalleled organizational, communication, and interpersonal skills 
  • Excellent sense of time-management, with strong planning and project management abilities 
  • Proven service-minded and strong client service focus, flexible and open to new ways of doing business 
  • Must have a high level of integrity and discretion with prior experience handling confidential information 
  • Analytic and problem-solving skills 
  • Highly collaborative with the ability to respond positively to change and new ideas
  • Proficient in MS Suite, including PPT and Excel


  • Ability to demonstrate positive, confident, enthusiastic and energetic behavior while building strong working relationships and maintaining a helpful, respectful, approachable and team-oriented environment. 
  • Strong attention to detail and ability to maintain a high level of accuracy in preparing and entering information 
  • Must be able to work independently with ability to prioritize, multi-task, and manage a heavy ever-changing workload 
  • Ability to learn department database systems and mapping programs. 
  • Ability to communicate effectively throughout all levels of the organization 
  • Ability to work in a fast-paced environment with minimal supervision. 
  • Ability to prioritize according to deadlines. 
  • Ability to travel and attend designated toy and game shows.

We offer a competitive benefits package, including: health, dental, vision, 401K with match, company paid basic life, AD & D, STD and LTD, and access to voluntary life, spouse and dependent life, and pet insurnce. We also have paid holidays, PTO and your birthday OFF!

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