Manager of Special Events and Annual Giving

University of Wisconsin Green Bay Advancement

UW-Green Bay offers 48 majors and minors, featuring hundreds of academic programs to more than 8,000 bachelor's, masters and doctoral students with campus locations in Green Bay, Marinette, Manitowoc and Sheboygan. Academics include in-demand programs in science, engineering and technology; business; health, education and social welfare; and arts, humanities and social sciences. Established in 1965, and bordering the Bay of Green Bay, the University and its campuses are centers of cultural enrichment, innovation and learning.

The University of Wisconsin-Green Bay Advancement Office functions to advance the educational mission of the University by creating awareness, building relationships and generating support for UW-Green Bay’s scholarship, teaching, research and community involvement. This is achieved through the combined efforts of alumni and retiree relations, development, government relations and friendships with the community.

Position Details

Manager of Special Events and Annual Giving
Northeast Wisconsin
Green Bay, WI

We seek an organized, thoughtful individual who can help craft a vision for effective annual giving strategies and tactics, and execute the vision; an engaging personality who is capable of capturing the attention of annual donors via 1-1 meetings and communicate the UW-Green Bay brand effectively; an effective and persuasive writer familiar with strategies to touch alumni and donors to inspire philanthropy with words and images; an event planner who can add to existing best practices to ensure consistency of the UW-Green Bay brand across departments, both on and off campus; and a career minded professional who is dedicated to performance and results.

The Manager of Special Events and Annual Giving in the Office of University Advancement is responsible for planning, organizing, and implementing university and donor events and an annual giving program that help advance the University of Wisconsin-Green Bay and its mission of teaching, research, and public service.

Special Events

  • Serve as the manager, coordinator, and creative resource for University and donor events.
  • Prepare an annual plan and calendar of all University events. 
  • Plan events in consultation with the Vice Chancellor for University Advancement (President of the UW-Green Bay Foundation) and the Special Assistant to the Chancellor. These events include dinners, luncheons, and other gatherings that provide recognition and express gratitude to donors, prospective donors, holiday parties and fundraising events.
  • Provide full staff support for events held on the Chancellor’s behalf or that involve the Chancellor.
  • Provide oversight and quality control of all University events.
  • Provide financial management of events.
  • Work with caterers and vendors.
  • Maintain and use comprehensive detailed checklists for completing event logistics and tasks.
  • Develop guest invitation lists, RSVP tracking, registration, etc.
  • Develop a theme for events (when necessary). Determine the content of the event program, including emcee, speakers, entertainers, and presentations. 
  • Work with Marketing/Communications and the Special Assistant to the Chancellor to assure compliance with branding standards.
  • Schedule and manage food service staff, caterers, servers, facilities set-up crew, audio/visual technicians, photographer/videographer, parking (e.g., valet), and registration table staff (e.g., nametags), in consultation with University leadership when appropriate.
  • Recruit volunteers and students to assist with and participate in events (when desired).
  • Following event, ensure timely thank you notes are sent and recording keeping performed.

Annual Giving

  • Develop an aggressive plan to secure annual gifts to benefit the University.
  • Assures the annual giving plan reaches alumni and friends of the University using cost-efficient strategies.
  • Reinforces the brand image of the University in messaging.
  • Responsible for managing the brand image of the Fund For Excellence and General Scholarship Fund and communicating effectively the accomplishments made possible by donor funding.
  • Meets with annual donors and prospects 1-1 to foster productive relations with constituents.
  • Meets and exceeds departmental metrics for number of visits, gift proposals submitted, and funds raised.

Other responsibilities

  • Serve as a member of the University Advancement staff.
  • Collaborate with the Vice Chancellor for University Advancement on setting priorities, goals, and objectives for events and donor stewardship services.
  • Participate in professional development opportunities to learn about new techniques and ideas for further improvement of University events, donor stewardship, and donor recognition.
  • Understand and follow University, University Advancement, and UWGB Foundation policies and procedures.
  • Carry out other duties and projects as assigned by the Vice Chancellor for University Advancement. Keep the Vice Chancellor for University Advancement regularly updated about events, donor stewardship, donor recognition projects, assigned projects, and progress toward achievement of performance goals. 
  • Baccalaureate degree from an accredited college or university.
  • Three years of successful experience in planning, organizing, and carrying out events and/or related work in development/fundraising, public relations, catering/hospitality, community and nonprofit organizations, campaigns, etc.
  • Possession of a valid driver’s license upon employment.

Minimum salary of $48,000.

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).

« Back