Marketing/Administrative Assistant

Machinery Systems, Inc.

Machinery Systems, Inc. (MSI) a leading Midwest machine tool distributor with a 44-year history of representing Mazak, the world’s largest CNC machine tool builder, is seeking a Marketing/Administrative Assistant to join our team in our Brookfield, Wisconsin office. The Marketing/Administrative Assistant plays a key role in supporting our sales team through execution of marketing and inside sales support and administrative responsibilities. You’ll join a team that has a passion for manufacturing, one that is committed to go beyond just the promise of an outcome. Our team members are committed to the processes that make relationships work.

Position Details

Marketing/Administrative Assistant
Southeast Wisconsin
Brookfield, WI

Do you like to play a significant role in the marketing and sales support of high technology products and services? Do you like to consistently have new products and events to promote? Do you like to be part of a high-performing team that loves to win?

Start date of this position: Immediate

Salary/Benefit notes: Competitive hourly pay plus overtime, profit sharing, 401(k), health and dental care, paid vacation, sick time and other company benefits.

Minimum Education: Associates Degree

Preferred Minimum Experience: 3 years

As a Marketing/Administrative Assistant at MSI, your responsibilities will include;

  • Producing social media posts for LinkedIn, Facebook, Twitter, Instagram and YouTube
  • Monitoring social media platforms and tracking and analyzing performance and engagement
  • Assisting with content creation and execution of e-mail campaigns 
  • Assisting with content creation and execution of company blog and newsletter 
  • Executing follow-up phone calls to customers on completed service activity 
  • Executing invitation phone calls for upcoming events and sale promotions
  • Event administration including development of attendee lists and general planning and communications with customers, employees, vendors, and travel providers 
  • Creating and maintaining targeted e-mail lists in Salesforce
  • Data entry in our accounting, CRM software (Salesforce), Excel spreadsheets and other
  • Typing letters, memos, and miscellaneous correspondence 
  • Document services including scanning, filing, copying 
  • Answering the phones for the business 
  • Incoming and outgoing mail, UPS, FedEx 
  • Ordering office supplies, postage, toner/ink for copier, paper
  • Experience in a business setting with LinkedIn, Facebook, Twitter, Instagram, YouTube
  • Use and understanding of video software to create and edit social media posts
  • Proficient in working with CRM software (preferably Salesforce) 
  • Proficient in working with e-mail marketing tools (Constant Contact, SendGrid) 
  • In-depth understanding of MS Word, Excel, Outlook, Powerpoint 
  • Basic familiarity with WordPress 
  • Strong spelling and grammar skills 
  • Organized and detail-oriented with a high level of accuracy 
  • Ability to manage several tasks at once 
  • Strong customer service attitude
  • Competitive hourly compensation 
  • Paid vacation, sick and holiday time 
  • Insurance (health, dental, vision, life, STD, LTD), flexible spending plan (Section 125) 
  • 401(k), profit sharing (as available)

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