Marketing and Communications Coordinator, College of Arts & Sciences

University of St. Thomas

OVERVIEW:

The University of St. Thomas invites qualified candidates to apply for a Coordinator II position within the the College of Arts & Sciences (CAS).

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission: Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, work skillfully, and act wisely to advance the common good. A successful candidate will possess a commitment to the ideals of this mission.

JOIN OUR COMMUNITY:

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

  • Up to 100% tuition remission for employees, spouses, and dependents upon eligibility 
  • A generous Employer retirement contribution of 9.4% of annual salary upon eligibility 
  • Medical, dental, and vision options 
  • Employer-paid disability, life, and AD&D benefits

https://www.stthomas.edu/

Position Details

Marketing and Communications Coordinator, College of Arts & Sciences
Job
Full-time
Office/WFH
100% remote
9/14/2021
Twin Cities Metro
St. Paul, MN

JOB SUMMARY:

The Marketing and Communications Coordinator is a member of the shared administrative support team within the College of Arts and Sciences. This position provides general office support as well as financial and budget support for the departments within the College of Arts and Sciences.

ESSENTIAL FUNCTIONS:

General Office Support

  • First point of contact for the department providing general office support 
  • Screens and prioritizes department messages 
  • Responds to inquiries on departmental and university policies and procedures 
  • Records and distributes minutes from department and divisional meetings 
  • Coordinates office moves as needed 
  • Assists with the onboarding process of new faculty 
  • Maintains divisional and departmental lists, train new chairs on Decision Support, and assists with Canvas sites 
  • Maintains confidential files 
  • Manages departmental calendars and divisional travel 
  • Works with campus partners to ensure the needs of students & faculty are met

Website Updates

  • Works with Web and Media Services, the CAS marketing director, and CAS departments/programs in the development and maintenance of CAS department/program websites 
  • Maintains an event calendar 
  • Establishes and maintains social network sites for the College, in coordination with other offices on campus

Marketing Materials

  • Oversees the creation, development, and maintenance of all department brochures, publications, and other promotional materials

Communications and Newsletters

  • Writes, edits, and publishes communications and newsletters for the College of Arts and Sciences

Event Planning

  • Provides administrative support for CAS events to include room reservations, catering, tracking invites, coordinating room setups and technology needs 
  • Markets events to internal and external audiences

Supervision of Student Employees

  • Hire, train, and provide work direction to student employees and tutors within the College of Arts and Sciences 
  • Manages student employment work schedules and approves student employee timecards

Minimum Qualifications:

  • High School diploma or the equivalent. 
  • Three years of administrative support experience, preferably in Higher Education.

Preferred Qualifications:

  • Completion of some college level courses 
  • Knowledge of computer applications related to the work to include Banner, Microsoft Office, Canvas, etc.

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