Marketing and Events Specialist

Our employee-owned and integrated team of multi-disciplined engineering, design, and planning professionals has an opportunity available for a Marketing and Events Specialist. As a member of our team, you will be responsible for managing the company’s industry and client event program, sponsorship and contribution program, and promotional product inventory. Responsibilities would include developing and executing event marketing strategies that focus on project opportunity and/or client pipeline growth, coordinating with vendors and suppliers, managing marketing and event budgets, and executing event logistics.

Flexible / hybrid work arrangements (3 days in office / 2 days remote per week) will be considered for self-starter and self-sufficient professionals who have demonstrated an ability to work and/or learn successfully in a hybrid work environment.

Note: For this opportunity, we are seeking a qualified candidate to join our team from our Saint Paul, MN location.

Event Planning

• Facilitate team planning and informational meetings, including developing comprehensive event guides for the attending team. 
• Provide guidance in the development of pre- and post-show goal setting and messaging. 
• Oversee event planning details, including, but not limited to trade show booth planning, room set-ups, decor, catering, entertainment, transportation, site selection, invitation lists, registration process, speakers, equipment, shipment of materials, etc. 
• Liaise with the marketing team on digital presence, social promotion, and public relations to support events. 
• Establish and maintain relationships with organizations/associations, vendors, and partners. 
• Build and maintain the overall events budget and review all invoices for accuracy. 
• Provide follow-up reporting related to lead generation and ROI.

Promotional Products

• Coordinate ordering and maintain inventory of promotional items to support industry and TKDA-sponsored client events. 
• Maintain the company store including ordering and inventory of promotional items and clothing, managing the budget, and establishing a relationship with the vendor. 
• Establish and maintain relationships with vendors and partners.

Sponsorship and Contributions

• Establish and administer a process for review and approval of sponsorship and contribution requests. 
• Establish reporting that provides visibility of sponsorships/contribution activities to leadership. 
• Liaise with the marketing team on social promotion and public relations to support sponsorship and contribution activities. 
• Establish and maintain relationships with organizations/associations, vendors, and partners. 
• Maintain budgets and review all invoices for accuracy.

Required Qualifications:

• Associate or bachelor’s degree. Applicable years of experience may be substituted for degree requirements. 
• Minimum of 2+ years of events experience or working with individuals in a professional services environment. 
• Customer service mindset and attention to detail. 
• Proficiency with Adobe InDesign and MS Office applications (Word, Excel, PowerPoint).

Advantageous Qualifications:

• Prior experience with an event management system. 
• Prior experience working within the Architecture, Engineering, or Construction industry.

Upon acceptance of a conditional offer of employment, the selected candidate will be required to complete a standard pre-employment background screening, which consists of Social Security verification, educational verification, review of criminal convictions, and driving history.