Marketing Assistant

Milwaukee Jewish Federation

Since 1902, the Milwaukee Jewish Federation has demonstrated the power of collective giving by raising and investing financial resources to make the world a better place. Each year we distribute about $20 million to Jewish and other nonprofit organizations. Funds come primarily from our $7 million annual campaign and our $220 million Jewish Community Foundation. In addition to fundraising, we operate several programs like Jewish Museum Milwaukee, with visitors including 3,000 students annually; the Nathan and Esther Pelz Holocaust Education Resource Center, which educates about 40,000 students and adults each year; and the Wisconsin Jewish Chronicle, serving the Jewish communities across the state. We are committed to the principles of Klal Yisrael (the collective unity of the Jewish people), Tzedakah (the obligation to care for one another) and Tikkun Olam (improving the society in which we live).

Position Details

Marketing Assistant
Southeast Wisconsin
Milwaukee, WI

We are looking for a super-organized assistant to provide marketing and administrative support to a busy marketing department. Our ideal candidate is comfortable with technologies like email marketing platforms, content management systems, and mobile payment platforms; is an expert at PowerPoint and Word; and has a sharp eye for typos. You will have the opportunity to work on a variety of projects, including assisting with events and contributing content to a statewide newspaper. You’ll also keep our department running smoothly by providing administrative support. Best of all, you’ll help change lives here in Milwaukee and around the world.

  • Provides administrative and project support for a variety of marketing programs. 
  • Assists with managing website content. 
  • Supports email campaigns: sends and monitors emails; maintains assets and mailing lists. 
  • Supports payment and event registration platforms: creates forms, resolves customer problems, tracks registrations. 
  • Coordinates Wisconsin Jewish Chronicle subscriptions and circulation, assists with managing website content and social media platforms, and writes routine portions of the Chronicle such as "Coming Events.” 
  • Proofreads print and digital marketing materials. 
  • Maintains a digital asset storage system. 
  • Assists with the development of PowerPoint presentations. 
  • Assists with event planning and execution. 
  • Coordinates meetings, including scheduling, maintaining rosters, and preparing meeting materials. 
  • Provides CRM support for the department. 
  • Coordinates development and production of the Guide to Jewish Wisconsin. 
  • Facilitates incoming and outgoing communications, handles basic correspondence and departmental communication. 
  • Orders and maintains promotional materials.
Required Education/Credentials/Experience
  • Bachelor’s degree preferred. 
  • Two years administrative or marketing experience. 
  • Superior proofreading skills, excellent oral and written communication skills. 
  • Ability to meet tight deadlines, set priorities, give attention to detail and revise content based on feedback from others. 
  • Ability to work effectively in a team as well as independently. 
  • Focus on customer service and problem solving. 
  • Ability and willingness to work occasional evenings and weekends. 
  • Valid driver’s license, reliable transportation, acceptable driving record.
  • Highly proficient with Office 365 (especially Outlook, Word, Excel, and PowerPoint).
  • Experienced with databases, email platforms (such as Constant Contact), mobile payment platforms, and project management software (such as Basecamp). 
  • Highly comfortable with technology, willing and able to learn new programs. 
  • Photography and videography skills a plus.

The Milwaukee Jewish Federation has a hybrid work environment. We work from the office on Tuesdays, Wednesday, and Thursdays, and we work remotely on Mondays and Fridays.

This position receives 10 days accrued vacation and 3 accrued personal days. Employees receive selected federal holidays as paid time off: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day. Employees also receive paid time off for Jewish holidays that prohibit work. This typically adds between 4 and 10 additional paid days off annually depending on the Hebrew calendar. Employees receive bereavement and parental leave as well.

Typical office hours are Monday-Thursday, 8 am-5 pm, and Friday, 8 am-3 pm.

Benefits include medical insurance, dental insurance, vision insurance, short-term disability, life insurance, voluntary insurance, and 401K.

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