Marketing Coordinator / Office Administrator

Schuler Shook

Schuler Shook is an internationally recognized design firm that has earned a reputation for Theatre Planning and Architectural Lighting Design. Our work ranges from epic to intimate, transcendent to practical, and across all project types on nearly every continent. What unites our work in these two disciplines is a collaborative spirit and a commitment to compelling, innovative and sensitive designs distinctly and masterfully tailored to the needs of the project.

Position Details

Marketing Coordinator / Office Administrator
Chicago Illinois
Chicago, IL

Our Chicago office seeks an organized, creative and proactive person with strong communication skills, personal initiative and Adobe Creative Suite experience to be the Marketing Coordinator/Office Administrator.


You will assist the Marketing & Business Development Principal, be responsible for a variety of marketing and administrative tasks to support our brand message digitally and in print, and help keep the Chicago office running smoothly.

You will…

  • Prepare proposal materials and other marketing calls for information, applying Schuler Shook’s marketing and graphic design standards to all materials 
  • Create and update marketing collateral, marketing lists, image assets, and other materials as requested 
  • Maintain and expand upon Schuler Shook’s brand and voice 
  • Work with theatre consulting and lighting design staff to develop presentations and gather project information for marketing use 
  • Create content for social media 
  • Help create and lay out content for our website, awards and publications 
  • Assist with obtaining in-house and professional photography 
  • Help create and maintain marketing metrics 
  • Perform office administration tasks from greeting guests to entering bills for payment


Skill Set:

  • Energetic, enthusiastic and professional attitude
  • Proficient with Adobe Creative Suite, especially InDesign, Photoshop and Illustrator
  • Proficient with Microsoft Word, Excel, Outlook and PowerPoint software
  • Strong organizational skills
  • Strong communication skills – graphically, in writing or via video
  • Excellent graphic design capabilities
  • Knowledge of database concepts
  • Good time-management skills including meeting deadlines
  • Ability to complete tasks on your own and work well with people in small and large teams
  • Understanding of basic marketing principals, preferably for services industries

Knowledge Areas:

  • A/E/C industry terminology and procedures – a basic understanding
  • Resources and products for proposal production and content creation
  • An interest in learning RFQ/RFP criteria and decision/selection process
  • Website CMS use
  • Records management systems for projects, personnel, subconsultants, proposals, and visual information
  • Basic bookkeeping


  • Bachelor’s degree and 1-3 years of experience in any of the following areas: Communication, Marketing, Graphic Design, Business Administration, or a related area.

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