Marketing Coordinator

We are looking for an individual to join our Milwaukee office marketing team who has three years of A/E/C marketing and proposal experience. This person will be responsible for proposal production and graphic support for all Engberg Anderson offices. As a proposal coordinator, your role encompasses extensive research, writing, editing, proofreading, and producing proposals, statements of qualifications, resumes, and project descriptions.

In addition, you must thrive under the pressure of deadlines and collaborate with internal staff and teaming partners at various levels. Our organization embraces diverse personalities and working styles. Exceptional communication skills are essential to collaborate with others effectively and diplomatically.

PROPOSAL RESONSIBILITIES (70%):

• Embrace autonomy and own the proposal process end-to-end. You must be attentive to detail, highly organized, and able to self-start, plan and produce proposals.
• Prepare and submit responsive packages to various Request for Qualifications (RFQs) and Request for Proposals (RFPs). Produce graphics and copy that is polished, tailored, and inspired for an on-time print or electronic delivery of proposal and interview documents.
• Manage the proposal-specific processes and workflows, including scheduling kickoff and check-in meetings, researching relevant data, working closely with key personnel, assembling documents, and leading timely draft reviews and successful submission.
• Maintain an organized filing system for proposals, including databases.
• Interview technical staff and subsequently write resumes, boilerplate information, project descriptions, award submissions, and copy for web, brochures, print, etc.
• Determine proposal concept/content by identifying and clarifying opportunities and needs; study requests for qualifications/proposals (RFQ/Ps); attend strategy meetings.
• Gather proposal information by identifying sources, coordinating submissions, collections, and communicating necessary information to associated team members.
• Achieve quality results using templates, following proposal-writing standards, including readability, consistency, and tone, and maintaining proposal support databases.

MARKETING RESONSIBILITIES (30%):

• Produce creative content and resources for digital platforms, proposals, and interviews.
• Coordinate development and quality production of marketing collateral, including brochures, flip books, qualification packages, proposals, interview presentations, etc.
• Assist in interview coordination and presentation creation.Assist with conference planning and coordination.
• Assist with website design, website updates, social media campaigns, and press releases.

EDUCATION REQUIREMENTS:

• Bachelor’s Degree in Marketing, Graphic Design, Communications, Public Relations, Journalism, or Visual Media.

ESSENTIAL EXPERIENCE:

• 3+ years in A/E/C industry.Experience in proposal preparation or large-document management.Proven talent in graphic design.
• Possess excellent knowledge of Adobe Creative Suite.
• Experience with Microsoft Office suite: Word, Excel, PowerPoint, and Outlook.
• A portfolio of your best work is required. 
• You MUST submit at least three (3) original writing samples showcasing your robust graphic design and document layout skills.

BENEFICIAL ATTRIBUTES:

• Experience in digital, social media, and web design.Experience in digital asset management.
• Experience working in a midsized, flexible, multi-office, and employee-empowering environment.
• Able to work independently and in a cross-functionally collaborative, open environment.
• Able to handle last-minute inquiries and projects.
• Maintain a proactive mindset, tenacity, excellent interpersonal skills, and high emotional intelligence.

Competitive salary is commensurate with experience + bonus potential. Benefits package includes:

• Full Benefits Package including health, dental, vision, life and disability insurance, FSA (health, childcare, transportation), 401k, PTO, paid parental leave, and holidays. 
• Organization membership and educational assistance. 
• Some level of work from home autonomy, with flexibility subject to job familiarity and performance. 
• Open office atmosphere, team gatherings and outings, and a cast of creative colleagues.