Marketing Coordinator



HED seeks creative solutions that have a positive impact for its clients, the community, and the world. Since its founding in 1908, HED has earned a reputation for excellence in all facets of the designed and built environment, including architecture, consulting, engineering, and planning services. The firm of 470 people serves clients in a broad range of market sectors from eight U.S. offices (Boston, Chicago, Dallas, Detroit, Los Angeles, San Diego, San Francisco, and Sacramento).

Position Details

Marketing Coordinator
Chicago Illinois
Chicago, IL


The marketing coordinator will work under the direction of the marketing manager to organize and develop marketing material in response to request for qualifications, proposals and presentations. The work will range from research, scheduling and participating in strategy/brainstorming sessions to drafting content and the coordination of document production.


  • Work in conjunction with studio leaders, office leader, project managers and business development managers to develop, coordinate and/or assist with market research, production of letters of interest, credentials packages, proposal submittals, interview preparation, brochures, award submittals, advertising, speaking engagements and special events within brand standards.
  • Participate in market group meetings related to marketing coordination and business development efforts.
  • Assist in developing and maintaining client project and proposal files, contact information and mailing lists in multiple platforms including Alvin, Deltek and CRM.
  • Assist in developing external communications for the office including direct mail & email blasts.
  • Perform additional assignments as requested by the office Leadership and marketing manager.


  • Bachelor's degree in Marketing, Business or Communications preferred.
  • Minimum three years of experience as a marketing coordinator, marketing assistant or related position, preferably in the AEC industry.
  • Intermediate expertise in Adobe Creative Suite: InDesign, Illustrator, and Photoshop.
  • Experienced with Microsoft Word, PowerPoint, and Excel.HTML/CSS and CMS experience a plus.
  • Excellent written and verbal communication skills.
  • Ability to work well with others under strict deadlines.
  • Highly detail oriented, self-motivated, creative, enthusiastic and flexible.


  • Capable of traveling to and from external office sites
  • Ability to use equipment for communication and documentation purposes
  • Visual acuity to perform responsibilities
  • Ability to carry a minimum of 30 pounds

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