Marketing Coordinator


At HED, great design is about thinking creatively to overcome challenges and improve real world outcomes. Our firm has a long history and reputation for excellence because we believe that all the facets of our design, from architecture, consulting, engineering, and planning, must create a positive impact for our clients, the community, and the world through responsive, innovative, and sustainable design solutions.

This belief has allowed our firm to succeed and grow in a broad range of markets in eight U.S. offices (Boston, Chicago, Dallas, Detroit, Los Angeles, San Diego, San Francisco, and Sacramento).

Position Details

Marketing Coordinator
Chicago Illinois
Chicago, IL


The marketing coordinator will work under the direction of the marketing manager to organize and develop marketing material in response to request for qualifications, proposals and presentations. The work will range from research, scheduling and participating in strategy/brainstorming sessions to drafting content and the coordination of document production.


  • Work in conjunction with studio leaders, office leader, project managers and business development managers to develop, coordinate and/or assist with market research, production of letters of interest, credentials packages, proposal submittals, interview preparation, brochures, award submittals, advertising, speaking engagements and special events within brand standards 
  • Participate in market group meetings related to marketing coordination and business development efforts 
  • Assist in developing and maintaining client project and proposal files, contact information and mailing lists in multiple platforms including Alvin, Deltek and CRM 
  • Assist in developing external communications for the office including direct mail & email blasts 
  • Perform additional assignments as requested by the office Leadership and marketing manager


  • Bachelor's degree in Marketing, Business or Communications preferred 
  • Minimum three years of experience as a marketing coordinator, marketing assistant or related position, preferably in the AEC industry 
  • Intermediate expertise in Adobe Creative Suite: InDesign, Illustrator, and Photoshop 
  • Experienced with Microsoft Word, PowerPoint, and Excel.
  • HTML/CSS and CMS experience a plus 
  • Excellent written and verbal communication skills 
  • Ability to work well with others under strict deadlines 
  • Highly detail oriented, self-motivated, creative, enthusiastic and flexible


  • Capable of traveling to and from external office sites 
  • Ability to use equipment for communication and documentation purposes 
  • Visual acuity to perform responsibilities 
  • Ability to carry a minimum of 30 pounds

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