Marketing Coordinator

InSite Consulting Architects

InSite Consulting Architects was founded in 2000 in Madison, Wisconsin. InSite was built on solid foundations, with consulting-based focus on historic preservation, renovation, adaptive reuse and building envelope technology. InSite has expertise in traditional and historic construction technology and materials science. InSite’s technical architectural staff, through extensive experience in the field, have an unparalleled knowledge of building design and construction.

Position Details

Marketing Coordinator
Southwest Wisconsin
Madison, WI

InSite Consulting Architects is looking for an energetic, highly motivated, detail-oriented Marketing Coordinator to work directly with our 12-person architecture firm which specializes in Historic Preservation and Building Envelope Restoration in addition to general architecture design.

This position requires the ability to work in a fast-paced environment, multi-task, meet tight deadlines, and may require working overtime during peak periods. This position could be a hybrid remote position. Flexible schedules and remote work are available. Minimum 30 hours a week expected. Full-time position may incorporate some general administrative tasks. Full-time work would include benefits: long-term disability and Simple IRA. Compensation will be competitive within the A/E market.

As the Marketing Coordinator you will be responsible for producing materials and proposals that support the firm’s marketing and business development efforts. Working collaboratively with our team you will be:

  • Coordinating, creative writing, editing, proofreading, graphic design, and producing responses to Request for Qualifications (RFQ) and Request for Proposal (RFP) responses.
  • Coordinating, creative writing, editing, proofreading,graphic design, and producing for project brochures, marketing collateral materials, and our social media presence.
  • Coordinating, creative writing, editing, proofreading, graphic design, and producing for project award submissions.
  • Tracking potential new projects and clients.
  • Leading weekly marketing internal meetings.
  • Working in a team environment to assess project needs, win strategies, and partnering considerations.
  • Maintaining a calendar of potential projects, proposal due dates, project interviews, and marketing events/opportunities. Responsible for meeting due dates.
  • Assisting in the preparation of presentations for project interviews and pitches.
  • Maintaining the company branding materials and office deliverables.
  • Depending on interests and qualifications, may assist with project-related tasks, including research, community outreach, graphic deliverables, and other tasks as mutually agreed.
  • General administrative tasks may be requested, including office and meeting event planning, office graphics coordination, etc.

Job Requirements:

  • A Bachelor’s degree in English, Journalism, Communication, Marketing or Graphic Design is preferred Experience in developing and generating proposal/qualification submissions for Engineering/Architectural/Construction firms is recommended
  • Candidate must possess strong writing, proofreading, and editing skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Access)
  • Experience with Adobe Creative Suite especially InDesign and Photoshop Excellent interpersonal, communication, time management, and organizational skills are required
  • Ability to work with databases or willing to learn databases is a plus Capable of working in a fast-paced, deadline-driven environment
  • Able to work both independently and collaboratively with leadership
  • An interest in history, architecture and/or historic preservation is considered an asset
  • A can-do personality, open to pitch in when/where needed

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