Print Production Coordinator

Baird & Warner

About Us:

Established in 1855, Baird & Warner is Illinois’ largest family-owned independent real estate services company. The Baird & Warner brand has been synonymous with experience, innovation, and integrity for more than 160 years. Steve Baird, the firm’s fifth-generation owner, has been consistently recognized among the industry’s most influential leaders. Baird & Warner was named a Top Workplace in Chicagoland by the Chicago Tribune in 2018, making that the seventh consecutive year. With nearly 2,900 associates in 30 offices and comprehensive mortgage, title, and relocation services, Baird & Warner ranks among the nation’s top real estate firms.

Position Details

Print Production Coordinator
Chicago Illinois
Chicago, IL

Baird & Warner is looking for a dynamic and motivated individual to fill our Print Production Coordinator position. Our Marketing Services team is a "one-stop shop" for real estate brokers' marketing needs. We offer an intuitive online web interface, which allows brokers to create their brochures, flyers, postcards and more using our professionally designed templates, which are then printed in-house by the Marketing Services team or by our local print vendor. Top-notch customer service and overnight delivery of high-quality materials are the keys to our success amongst our user group of 2,300 Baird & Warner real estate professionals. Our team is dedicated to helping every user meet their marketing goals. If you are looking for a fun, exciting and challenging place to work, then apply to Baird & Warner today.

Print Production Coordinator Duties:

  • Receive and verify the accuracy of orders via internal programs 
  • Ensure job tickets (orders) are 100% accurate based on information provided by the company software 
  • Perform thorough file checking using quality control checklist 
  • Properly setup various types of print jobs in Fiery Workstation and process orders 
  • Properly load the required paper type in all printers and perform all basic printer maintenance (toner, paper jams, etc.) 
  • Assemble large print production orders using spiral binding equipment 
  • Maintain and update client files within the company database 
  • Ensure customer issues are dealt with in an effective manner via phone & email 
  • Perform related duties as required


  • Excellent customer service and people skills 
  • Ability to effectively communicate via phone and email with brokers and branch managers – constant communication 
  • Detail oriented - quality control is very important in print production 
  • Must be a team player through relationships, cross-training and being able to back up other team members as needed 
  • Must be intuitive. 
  • Problem solving and thinking out of the box for quick solutions 
  • Excellent project and time management skills and ability to multitask in a fast paced environment 
  • Ability to produce high quality printed materials using mid-level print management tools, follow paper specs and production techniques 
  • Have a strong understanding of branding and use of following brand guidelines in a corporate environment 
  • Experience working in a Mac environment 
  • Must be physically able to provide assistance with moving/stocking supplies. (10-15 lbs) 

Education and/or Experience:

  • Graphic Design or Art related degree preferred with 1 year experience. 
  • Proficient in Adobe Creative Suite, specifically InDesign and Acrobat, is a requirement. 
  • Experience working in a Real Estate Marketing environment preferred.

Due to our customer service environment, this position requires at least one coordinator to cover during holiday parties and early holiday closings. This is on a rotation bases.


For 165 years, Baird & Warner’s been making real estate easier for Chicagoland buyers and sellers — and creating a culture unlike any other for the people who work here. Just ask them: the Chicago Tribune’s annual worker survey has named us a Top Workplace eight years in a row. Individual empowerment, enthusiastic innovation, and a true passion for giving back to our communities, makes thriving easy for our people and our company.

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