Programs & Marketing Associate

Waukesha County Business Alliance Inc

The Waukesha County Business Alliance, Inc., a private, member-driven organization, has been the voice of business since its founding in 1918 as the Waukesha Association of Commerce. Initially established to serve the Waukesha business community, the Alliance has evolved into a countywide chamber of commerce representing over 1,200 member businesses and community organizations. Its mission is to drive economic growth in Waukesha County and the region by fostering a vibrant business community through four key areas: Advocate, Develop, Network, and Promote.

Position Details

Programs & Marketing Associate
Southeast Wisconsin
Waukesha, WI

Support business, expand connections and put your detail-oriented planning strengths to work! The Waukesha County Business Alliance hosts 100+ events and programs each year and is looking for a dynamic project manager with marketing and event planning skills to join the team.

  • Contribute to the successful execution of Alliance events and programs by coordinating the logistics, speakers, sponsors, marketing and promotion of annual, recurring and one-time events and programs. 
  • Support the Alliance’s guest speaker process, including handling some incoming and outgoing speaker requests. 
  • Work directly with confirmed guest speakers to gather necessary details including contact information, speaker materials, marketing materials, etc. 
  • Draft informative and appealing descriptions for events and programs. 
  • Prepare timelines (both long-term planning and day-of) for confirmed events and programs and check in with task owners to keep planning on schedule. 
  • Share day-of timelines with staff, speakers and sponsors to coordinate their involvement. 
  • Enter and maintain/update event and program information in the Alliance database. 
  • Maintain various pages within the Alliance’s website related to events and programs (i.e., adding descriptions, updating dates/times, building new pages, etc.). 
  • Coordinate, design and execute promotional emails for upcoming events utilizing the Alliance’s email distribution platforms. 
  • Assist with the day-of logistics for events and programs (virtual or in-person). 
  • Administer the details of confirmed sponsors, including utilization of sponsor benefits, coordinating sponsor submissions (ads, remarks, logos, etc.), and entering sponsorship information in Alliance database. 
  • Assist with additional marketing, event and program duties as needed. 
  • Become proficient with all modules of the Alliance database. 
  • Contribute to the Alliance’s member retention process. 
  • Assist entire Alliance team, as needed, on additional projects, training sessions, meetings, etc.
  • Bachelor’s degree or a two-year technical degree in a related field preferred. 
  • Minimum of 1-2 years of relevant experience. 
  • Proven written and oral communication skills. 
  • Ability to manage multiple projects at one time with a high level of attention to detail.
  • Strong interpersonal skills, ability to develop relationships and communicate with all levels of business management. 
  • Positive, creative and solution-focused working relationship with team members. 
  • Ability to complete Word/Excel mail merges.

The Programs and Marketing Associate position is a full-time, salaried position. The hours to be worked will generally take place between 8:00am-5:00pm, Monday through Friday. However, the Programs and Marketing Associate must be available for early morning and/or evening Alliance events and programs.

Position Reports To: Vice President, Talent Development

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