Project Administrator / Accountant

Pierce Engineers, Inc.

PIERCE ENGINEERS, INC. (PE) was founded in 1991 and later incorporated in 1995. PE is a consulting structural engineering firm proficient in both Design-Build and Design-Bid project delivery. PE offers professional design services to commercial, industrial, institutional and residential building renovation and construction clients. We are headquartered in Milwaukee and have additional offices in Chicago and Madison. The firm specializes in the design of structural steel, masonry, post-tension concrete, conventionally reinforced concrete, timber, composite and precast concrete systems for office buildings, educational buildings, parking ramps, hospitals, municipal facilities, industrial and manufacturing facilities.

Pierce Engineers, Inc. is an Equal Opportunity / Affirmative Action Employer.

http://www.pierceengineers.com


Position Details

Project Administrator / Accountant
Job
Full-time
3/20/2023
Southwest Wisconsin
Madison, WI

The Project Administrator/Accountant is responsible for providing administrative, financial and project support to the PE team. This position requires an understanding of project processes and accounting with key tasks centering around project contracts and set-up, invoicing and collections. This person will heavily support multiple Project Managers throughout the project life-cycle. This position will offer administrative services both internally to staff and externally to our clients. The Project Administrator/Accountant will also assist the Controller and Principals in general accounting and business tasks.

Typical Duties & Responsibilities

  • Review, coordinate and maintain project contracts
  • Assist with set-up of new projects, firms and contacts in Deltek Vantagepoint
  • Prepare and distribute monthly invoicing reports to PMs 
  • Draft and finalize all invoices to clients
  • Monitor project collection (AR) balances
  • Communicate regularly with PMs and/or clients regarding outstanding AR
  • Maintain all AR notes within Deltek Vantagepoint
  • Coordinate project close-outs with PMs and Marketing
  • Assist with Accounts Payable entries Manage AIA continuing education program
  • Assist in preparing project specifications
  • Prepare project lien waivers as requested by client 
  • Obtain certificates of insurance as requested by client 
  • Assist with monthly review and approval of employee expense reports
  • Support Admin team with events 
  • General office tasks

Key Skills & Values

  • Ability to manage priorities and be responsible for deadlines
  • Works well independently and with others
  • Ambitious self starter 
  • Highly dependable and results-oriented
  • Strong verbal and written communication skills
  • Strong organizational and analytical skills

Qualifications

  • Bachelor’s degree in business or accounting preferred; Associate degree with equivalent experience 
  • Basic knowledge of Microsoft Word, Excel and Outlook 
  • 2-4 years experience in engineering or professional services industry preferred 
  • Working knowledge of Deltek Vantagepoint or Deltek Vision a plus
  • Salary Range: $50,000-$65,000 
  • Medical, Dental & Vision
  • Flexible Spending & HSA Accounts
  • Supplemental benefits (short & long term disability insurance, life, identity theft protection) 
  • 401(k) match
  • Annual performance based bonus program
  • 8 paid holidays 
  • Generous PTO 
  • Hybrid work environment 
  • Designed Wellness program


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