Project Coordinator



This is our driving principle. Business growth is not something that happens organically. It takes concerted effort, tough decisions, refinement of your model, and a relentless pursuit of your goals. Energy every day, streamlined for results. For over a decade, we have brought marketing, advertising, and sales services to businesses across all industries and markets. With a passion to Fuel and Simplify Business Growth, we pair a business mindset with inspired creative to help you reach your full brand potential. We know success isn’t a one time destination, it’s a never-ending pursuit.

At Ampersand, we collaborate. We communicate. We innovate. A real team (an incredible team) with individual talents, creative ideas, effective digital strategies, and strong execution to fuel growth. So, as you look to the future, choose a work home that helps you achieve more as a person. Each member of our team has been handpicked for their own brand of genius, and we value everything they bring to the table (and can't wait to value you too).

Position Details

Project Coordinator
Southeast Wisconsin
Pewaukee, WI

The Project Coordinator assists in the primary functions of account service including development of client strategies, execution of marketing plans, project managment & scheduling, budgeting & planning, media relations and more. This client-facing position will expose you to both the “big ideas” as well as day-to-day tactical execution of marketing efforts to ensure business success.

All employees are responsible for active contribution to their direct and indirect Workgroup functions. As a contributor to your Workgroup, you are expected to generate billable services that align with your skill set and experience, including:

  • Client Strategy & Execution / Research, strategic planning, goal setting, tactic recommendations, budgeting, measurement of performance against strategy and budget, and refinement as needed
  • Virtual Marketing Department/Virtual Sales Director / Meeting rhythm and execution of agendas and minutes, mid-month client and project communications, budget management and reconciliations, expense management, Marketing & Sales Intelligence overview and recommendations 
  • Account Health / Relationship development, communication, conflict identification and resolution, growth of current accounts, client appreciation, client retention and profitability 
  • Project Management & Scheduling / Project management software use, continuous process improvement and training; scheduling and bandwidth controls, timeline and deadline management
  • Budgeting & Planning / Client budgeting and forecasting, sales and conversion metrics, project timing and timelines, annual review and revisions 
  • Media Strategy & Buying / Paid media relations, product research, proposals and pricing, placement coordination, insertion orders, client payment 
  • Event Planning & Management / Strategy and big picture; budgeting; event timelines; coordination of food, beverage, facilities, entertainment and other event needs; attendee registration or ticket purchasing, communication with vendors, onsite event management, client communications, post-event wrap up 
  • Public Relations / Earned media relations, press releases, editorial submissions, media pitches, media appearances and crisis management 
  • Proofing & Editing / Quality assurance, proofing and editing processes, adherence to style guidelines 
  • Other Client Functions

Our Brand Standards

Each team member is expected to:

  • Embody the agency’s core values 
  • Foster a positive and productive workplace 
  • Achieve agency and client quality standards 
  • Contribute to the agency’s growth plan

Position Requirements:

  • 6-12 Months applicable industry experience preferred
  • Associates or bachelors degree preferred, but not necessary 
  • Demonstrated experience across all Project Coordinator Functions
  • Ability to contribute in agency sales and marketing activities
  • Strategic marketing experience and agency experience desired

Salaried position, compensation based on experience and qualifications. Please submit your salary history or expectations with your application.

Full-time Employee Benefits Include:

  • Healthcare insurance
  • Dental insurance
  • Cell phone allowance
  • Our 401 HEYYYYYYY program with match
  • Disability and life insurance
  • Paid holidays (including your birthday)
  • Vacation package
  • Team outings

The Intangibles:

  • A fun, colorful, laid back office environment
  • Only a short walk from the beach in historic, quaint downtown Pewaukee
  • The occasional office dog
  • An always learning, always growing, always being the best you kind of place

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