Project Coordinator


Advertising agency located in downtown Milwaukee. 

Position Details

Project Coordinator
Southeast Wisconsin
Milwaukee, WI

We’re currently looking for a driven Project Coordinator who has a passion for working in a collaborative, structured and highly creative atmosphere. The ideal candidate for this position should have the ability to multitask in a fast-paced environment; be very detail oriented; keep project status and resourcing availability accurate and up-to-date in PM software; and take direction from senior team members and run.

The Project Coordinator will work with the project management team in developing estimates, managing project workflows and resources, updating data in the agency’s project management software and tracking / maintaining the project’s budget and schedule.


  • Bachelor’s Degree in marketing, advertising, digital or related field 
  • 2-3 years of experience managing projects within a creative agency or a production environment (digital, print, broadcast) 
  • Strong and highly proactive verbal and written communication skills that are business appropriate with both internal teams and external client partners 
  • Ability to self-manage while managing assigned teams and projects under tight deadlines 
  • Strength in developing and adhering to processes and standards and coaching others to do so 
  • Incredible attention to detail and self-motivation 
  • Knack for being uber organized 
  • Fast learner with the ability to quickly understand complex technical issues in a digital environment 
  • Aptitude for dealing with various personalities and working styles within the team 
  • Quick problem solver 
  • Agency experience required 
  • PM software experience a plus 


  • Creates project numbers and sets up files 
  • Inputs, tracks and updates estimates and schedules within the PM software 
  • Enters and manages tasks and assignments within the PM software 
  • Routes project deliverables to team for review 
  • Issues purchase orders for client-related expenses 
  • Archives projects 
  • Instructs all employees on process standards and proper usage of software 
  • Helps maintain quality and success of projects 
  • Assists/backs up Sr. Project Managers as necessary, including facilitating production work

We offer a competitive salary range and an array of benefits including health, life, and disability insurance coverage, and retirement plan.

We are an equal opporutnity employer. 

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