Project Manager

Saturn Lounge

Saturn Lounge is a Milwaukee area creative marketing agency based in Waukesha, WI. We are a team of creatives and strategic thinkers committed to helping our clients succeed and delivering the highest quality work. Saturn Lounge services include branding, website design and development, videography, photography, digital and social media marketing, as well as trade show exhibit, package and print design.

Position Details

Project Manager
Southeast Wisconsin
Waukesha, WI

As a Project Manager, you’ll act as an important link between sales, the account executive and clients. You’ll use your organizational skills and strong relationship with the client to support current business and help grow future business.

The Project Manager (PM) collaborates with the Account Service team and the agency partners on the development and execution of creative campaigns and individual client projects, whether assigned by client and/or other agency partners. The PM must thrive in a high energy, fast-paced environment, have exceptional organizational skills, have a proactive attitude, excellent people skills and a sincere interest in the client(s) business. The PM is primarily responsible for ensuring that the agency output meets the agency and client objectives, meets client deadlines, and achieves the agency standard of quality.

Project Support:

  • Supports Account Team in daily deliverables, activities, budgets, and deadlines for creative campaigns and individual client projects
  • May coordinate or participate in any phase of the project cycle, including planning, design, development, testing, implementation, documentation, training and closure
  • Ensures orderly and timely completion of project work
  • Supports the development of project proposals, discussion reports, timelines, budgets, advertising and media plans with oversight from Account Team
  • Facilitates all administrative duties including: status reports, project documentation, client billing, and internal job management — including conference reports
  • Coordinates and executes internal meetings, partner and client meetings (i.e. Creative kickoffs, weekly client meetings, project post mortem), etc.
  • Completes tasks as necessary to support the agency and the Account Team Manages small projects as assigned

Client Relations:

  • Strengthens client relationships though support of the Account Team
  • Gains familiarity with the client’s industry, products, business culture and competition
  • Has base understanding of marketing, advertising, digital, and media industry trends/developments and uses this knowledge to present business building ideas for the client and the agency
  • When possible, represents at industry events and trade shows to find prospective clients and employees while emanating a professional manner and appearance


  • Create project estimates 
  • Manages jobs in Workgroups
  • Uses Basecamp to organize and traffic projects
  • Communicates with sales and/or client project scope and budget changes
  • Effectively communicates with Account and Creative Teams
  • Supports Account Team communications with clients
  • Promptly responds email from clients and internal teams
  • Uses calendar and Gotomeeting to schedule meetings
  • Coordinate outside vendors as needed for projects
  • Coordinate production as needed for projects
  • Manages workflow to meet project deadlines
  • Reviews draft and final deliverables
  • Authors project status reports
  • Assist with project billing
  • Conducts project cost analysis
  • Participate in client planning meetings
  • Coordinate with Creative Team Tracking and reconciling contractor expenses

Skills and Abilities:

  • Ability to communicate clearly and concisely, verbally and in writing
  • Ability to develop positive working relationship with clients and internal team
  • Results oriented and self-motivated
  • Ability to balance multiple priorities and meet deadlines
  • Ability to work both independently and as part of a team
  • Strong work ethic and attention to detail, reliably and great energy
  • Knowledge of marketing program development and implementation
  • Knowledge of marketing communications or integrated marketing
  • Proven proficiency in Excel, PowerPoint and Word required
  • Adhere to company policies and procedures (see handbook)
  • Salary commensurate with experience, full benefits package including paid vacation
  • Casual, friendly, and positive environment

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