Proposal Coordinator

Engberg Anderson

Founded in 1987, Engberg Anderson is a team of creative architects, interior designers, planners, travelers, and artists driven to create a design that serves a higher purpose. Collaboration with our clients leads us to understand user needs and community projects that are intenseley local, detail-obsessed, and reflective of their use and users. 

Our staff brings both a strategic vision and a rigorous planning and design process that improves the built environment with truly sustainable buildings. When working with our clients, we provide them with a mix of expertise and resources tailored to the project's needs. 

While these needs vary, our approach is consistent and concise. From sensitive historic preservation projects to complex public and private community projects of a highly technical nature, we collaborate with clients to help them achieve their goals with inspired work that supports the activities and institutions at the heart of a vibrant community.

Position Details

Proposal Coordinator
Southeast Wisconsin
Milwaukee, WI

We are looking for an individual to join our Milwaukee office marketing team who has three years of A/E/C marketing and proposal experience. This person will be responsible for proposal production and graphic support for all Engberg Anderson offices. As a proposal coordinator, your role encompasses extensive research, writing, editing, proofreading, and producing proposals, statements of qualifications, resumes, and project descriptions. In addition, you must thrive under the pressure of deadlines and collaborate with internal staff and teaming partners at various levels. Our organization embraces diverse personalities and working styles. Exceptional communication skills are essential to collaborate with others effectively and diplomatically.

Proposal Responsibilities (80%):

  • Embrace autonomy and own the proposal process end-to-end. You must be attentive to detail, highly organized, and able to self-start, plan and produce proposals. 
  • Prepare and submit responsive packages to various Request for Qualifications (RFQs) and Request for Proposals (RFPs). 
  • Produce polished, tailored, and inspired proposal and interview documents and assemble supporting graphics and materials for an on-time print or electronic delivery. 
  • Manage the proposal-specific processes and workflows, including scheduling kickoff and check-in meetings, researching relevant data, working closely with key personnel, assembling documents, and leading timely draft reviews and successful submission. 
  • Maintain an organized filing system for proposals, including databases. Interview technical staff and subsequently write resumes, boilerplate information, project descriptions, award submissions, and copy for web, brochures, print, etc. 
  • Determine proposal concept/content by identifying and clarifying opportunities and needs; study requests for qualifications/proposals (RFQ/Ps); attend strategy meetings. 
  • Gather proposal information by coordinating with internal and external teams to identify sources of information, coordinate submissions and collections, and identify and communicate necessary information to associated team members.
  • Achieve quality results using templates, following proposal-writing standards, including readability, consistency, and tone, and maintaining proposal support databases.

Marketing Responsibilities (20%):

  • Produce creative content and resources for digital platforms, proposals, and interviews. 
  • Coordinate development and quality production of marketing collateral, including brochures, flip books, qualification packages, proposals, interview presentations, etc. 
  • Assist in interview coordination and presentation creation. 
  • Assist with conference planning and coordination.
  •  Assist with website design, website updates, social media campaigns, and press releases.

Education Requirements:

  • Bachelor’s Degree or Equivalent Experience in Marketing, Communications, Journalism, or Visual Media. 

Essential Experience:

  • 3+ years in A/E/C industry. 
  • Experience in proposal preparation or large-document management. 
  • Possess excellent knowledge of key Adobe Creative suite programs: InDesign, Photoshop, Light Room, Illustrator, and Acrobat Pro 
  • Experience with Microsoft Office suite: Word, Excel, PowerPoint, and Outlook. 
  • Ability to work under pressure, prioritizing between multiple tasks while continually meeting strict deadlines. 

Beneficial Attributes:

  • Experience in digital, social media, and web design. 
  • Experience in digital asset management. 
  • Experience working in a midsized, flexible, multi-office, and employee-empowering environment. 
  • Able to work independently and in a cross-functionally collaborative, open environment. 
  • Able to handle last-minute inquiries and projects.
  • Maintain a proactive mindset, tenacity, excellent interpersonal skills, and high emotional intelligence.

Competitive salary is commensurate with experience + bonus potential.

Benefits package includes:

  • Full Benefits Package including health, dental, vision, life and disability insurance, FSA (health, childcare, transportation), 401k, PTO, paid parental leave, and holidays. 
  • Organization membership and educational assistance. 
  • Some level of work from home autonomy, with flexibility subject to job familiarity and performance. 
  • Open office atmosphere, team gatherings and outings, and a cast of creative colleagues.

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