Proposal Writer


AFFIRM is an award-winning, full service advertising, digital marketing and public relations agency located in Pewaukee, Wisconsin. We provide strategic marketing, advertising, branding, public relations, media buying, and digital services to clients across a broad spectrum of industries, including public sector entities. We create Positively Engaging Marketing by staying true to our purpose – to effectively communicate to people how they can make their lives better.

Position Details

Proposal Writer
Southeast Wisconsin
Pewaukee, WI

AFFIRM is looking for a Proposal Writer who will be an integral part of the agency's new business team. The Proposal Writer is responsible for researching and documenting internal information and drafting clear, concise, accurate and compliant Reponses to RFPs to present AFFIRM’s capabilities in a manner that differentiates us from the competition and clearly articulates our marketing skills, relevant qualifications and core values. We're already extremely good at responding to RFPs; the Proposal Writer will make us even better!

The Proposal Writer will join an existing team that has responsibility for managing the entire RFP process from the initial review, strategy development, response coordination, production and final submission. General responsibilities include:

  • Works directly with the new business team and Agency President to identify required content for responses and develop response strategy
  • Responsible for creating a library of approved content and maintaining content to ensure it is updated on a continuous basis
  • Reviews the RFP to identify any potential concerns or challenges and questions that need clarification from the client/organization
  • Effectively locates trends in previous RFPs for pre-approved documentation to address recurring content inquires and develop tailored responses
  • Works with case-specific proposal response strategies, tasks list, and work plan
  • Develops critical relationships across the organization (Operations, Finance, Creative, Media, Marketing, etc.)
  • Engages with key SMEs to conduct research, develop appropriate content, and gather approvals
  • Customizes questionnaire responses based on the case strategy and incorporates appropriate marketing messages
  • Provides feedback and new Q&A to proposal content manager to ensure content is continuously prepared and updated
  • Works collaboratively with media, creative and other team members throughout the company to develop new proposal materials and/or content
  • Works collaboratively with other segments on RFP support initiatives.
  • Identifies and documents areas for process improvement
  • Participates in department projects and initiatives 
  • Reviews final documents for editing and content review
  • Bachelor’s degree preferred in English, History, Marketing or Communications with a 3.2 GPA or higher.
  • Minimum 1-3 years proposal writing experience, preferably within the marketing industry
  • Demonstrated success in responding to public sector RFPs
  • Exceptional written and oral communication skills
  • Demonstrated ability to create impactful business communicationsProficient editing skills
  • Strong attention to detail
  • Experience with Bid Management System or Proposal Management Systems
  • Proficient with MS Office
  • Project Management Skills

When you join AFFIRM, you will:

  • Have an opportunity to be part of a great team of dedicated marketing professionals
  • Learn and work in a beautifully renovated office space with easy access to the entire Milwaukee area and plentiful free parking! 
  • Receive competitive salary and a great health care, dental, disability, life insurance, HSA, 401k and flexible PTO benefits package

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