Public Relations / Executive Assistant

City of Fort Atkinson

The City of Fort Atkinson is located between Madison and Milwaukee in Jefferson County. The community offers that "small town" feel, with superior quality of life in which to live, work, and raise a family. City services include administration, police department, fire department, public works department (including water and sewer utilities), in-house building inspection, planning, development, engineering, parks and recreation, a library and a museum.

Position Details

Public Relations / Executive Assistant
Southeast Wisconsin
Fort Atkinson, WI

The Public Relations / Executive Assistant is responsible for ensuring timely public awareness of City initiatives, successes and challenges through development, execution and measurement of a comprehensive communications plan. This position also performs administrative support tasks, some of which may be confidential in nature, and reception and customer service duties.

  • Develop a comprehensive communications plan
  • Develop a social media and other communications policy
  • Create timely communications that focus on key messages and ensure understanding of plans and projects to build public confidence and trust
  • Create and disseminate high quality communications for all City audiences (city staff, residents, businesses and organizations) through website, print material and social media
  • Spotlight City achievements
  • Ensure the City’s website design is intuitive and content is accurate, informative and up-to-date
  • Oversee the daily maintenance and growth of the City’s social media accounts such as Facebook
  • Act as spokesperson, when requested, for the City to provide timely responses to media inquiries. 
  • Assist in writing speeches, letters and articles to the public
  • Keep City Manager informed of potential issues or unusual events
  • Maintain confidentiality regarding City/workplace matters
  • Organize and distribute City Council and Plan Commission meeting agenda packets
  • Perform reception duties. Screen and route in-coming telephone calls. Direct visitors. Provide information or refer to appropriate person or agency. Take and relay messages
  • Prepare correspondence, memos, reports, meeting agendas, minutes, legal notices, legal forms and other materials from oral and written instructions
  • Make appointments for City Manager and City Engineer and maintain appointment and meeting calendars
  • Maintain index of items heard by City Council, Plan Commission and Transportation & Traffic Review Committee
  • Maintain annual citizen appointments and reappointments to various Boards and Committees
  • Act as Board of Zoning Appeals Secretary. Notify property owners regarding zoning matters
  • Prepare and file annual and quarterly documents for Shared Ride Taxi Program
  • Assist with collection of property taxes and animal licensing fees, when needed
  • Perform other clerical and administrative support duties as required
  • Bachelor’s degree in communications, public relations, journalism, marketing, or related field. 
  • Three to five years successful experience in communications, public relations, journalism, marketing, or related field. 
  • Evidence of published communication and public relations materials to a broad range of audiences, including the use of metrics. 
  • Demonstrated ability in effective oral and written communication utilized in public relations and various media platforms. 
  • Demonstrated ability to respond positively to the diverse needs of citizens, staff, businesses, and the greater community.

Salary range of $51,000 - $56,000 depending on qualifications, with excellent benefits.

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